Procure to Pay Officer

PRIMARY RESPONSIBILITIES & DUTIES

This position is responsible for supporting the Procure to Pay Manager in ensuring the efficient running of the Procure to Pay department. Working towards high automation using the Coupa procurement system, supporting our centres, centre support staff and suppliers to ensure efficient ordering, invoice processing, payment and problem solving to ensure an efficient Procure to Pay process is adopted.

You will be responsible for operating in accordance with the company brand promise of realising the potential in everyone; our mission to inspire and nurture individuals to reach their full potential and our values, as follows:

• Being completely connected - we bring out the best in each other and the families we serve through collaboration and cooperation, communicating openly and sharing knowledge and information.
• Going above and beyond - we act with genuine positivity, pride and energy and go out of our way to deliver value that goes above and beyond the ordinary.
• Having serious fun - we all participate in making the company a fun place where we share a laugh, celebrate achievements, and maintain perspective and balance for each other
• Living the team spirit - we all contribute to the company culture of winning attitudes, teamwork, cooperation and a creating a sense of belonging for everyone.
• Creating shining stars - we support and enable each other to grow, learn and develop by giving everyone the autonomy they need and having their back.
• Delivering outstanding professionalism - we take our work seriously by being professional and respecting each other for who we are, our individuality, knowledge, skills and experience

Key Results Area:

Procurement

• Working with suppliers to enhance compliance with electronic purchasing and invoicing
• Support change management required with centres to achieve No PO, No Pay, including supporting and providing training sessions
• Maintain & support users with procurement system matters on a timely basis
• Seek out and embed automation and efficiency wins

Accounts Payable

• Undertake, implement and initiative improvements on all aspects of AP workflow
• Daily processing of ad hoc invoices
• Process creditors payments and general ledger entries as required
• Reconcile vendor statements
• Investigation of reconciling amounts on relevant general ledger accounts
• Apply accounts payable duties using the procurement platforms
• Onboarding of Suppliers to Coupa as required
• Maintain processes, policies, and procedures
• Answer incoming calls and follow up account/invoice queries from centres and suppliers to achieve a successful and timely outcome
• Administration of Promaster expense claim system

Administration

• Manage Procure to Pay inbox
• Manage Procure to Pay folders in share drive

Professional Development

• Support shared direction and share in clear vision of success
• Share ideas and information in a timely manner following processes
• Be an Inspirational team member
• Support fellow team members and enable others to achieve
• Prioritise your own professional development
• Attend and implement professional development provided by AEG

Health and Safety

• Actively promote and support the work health and safety committee and initiatives
• Assist with implementing health and safety legislation and regulation requirements into the Company

Relationships:

• Internal
  • Centre Support staff
  • Service staff
• External
  • Consultants engaged by the Company
  • State/Territory based regulatory authorities
  • Suppliers

Qualifications

• Finance, Procurement or Accounts Payable tertiary qualification
• Experience
• Large ERP System experience
• Purchase Order system experience
• Minimum 5 years' experience within a finance team
• Coupa P2P Software experience
• SAP By Design experience

Knowledge and skills

• Intermediate Excel and Intermediate Word
• Ability to take instruction then work with minimal supervision
• To be proactive and have exceptional communications skills – both written and verbal
• High attention to detail and accuracy
• Excellent time management and organisational skills
• The drive to streamline and improve processes
• Ability to maintain confidentiality
• Ability to problem solve
• An ability to be flexible and adaptable to meet operational needs of the business and embrace change
• Knowledge of the childcare services industry and relevant legislation

Competencies

• Builds Relationships: Builds & and maintains relationships
• Communicates Effectively: Communicates effectively to influence others
• Drives Quality and Performance: Delivers value to centre through continuous improvement
• Displays Resilience: Manages Stress. Pursues work with positivity and energy
• Focuses on Safety: Treats safety as a priority
• Supports Team: Lives team spirit