Procurement Associate

1. Request for Quotations (RFQ)

2. At least 3 quotations: Ensure that at least three quotations are requested from vendors or suppliers to guarantee competitive pricing.

3. Establish Partnership/Issue Memorandum of Agreement (MOA): For vendors selected after quotation analysis, formalize the partnership with a Memorandum of Agreement, if necessary.

4. Quotation Monitoring

5. Record request in Quotation Monitoring Template: Maintain a central record of the quotations requested, including vendor names, quoted prices, and the status of each.

6. Purchase Order (PO) Management

7. Create/Edit/Cancel/Open Purchase Order: Depending on the procurement process, initiate, modify, or cancel purchase orders as required.

8. Record created PO in the monitoring template: Track the status of each purchase order by maintaining records in the PO monitoring template.

9. Comply with PR/PO checklist: Ensure that all Purchase Requests (PR) and POs comply with company procurement policies.

10. Price Comparison and Vendor Selection

11. Create Price Comparison/Vendor Selection Criteria Form: Analyze and compare quotations to choose the best vendor. Use the vendor selection criteria to ensure an informed decision.

12. Blanket PO Management

13. Blanket PO Creation & Monitoring: For ongoing purchases, create blanket POs that cover a period or multiple items and monitor usage and delivery.

14. Release Purchase Order to Requester/Vendor: Issue the final purchase order to the respective vendor and ensure the requester is notified.

15. Delivery and Mobilization

16. Monitor Delivery/Mobilization Schedules: Ensure that the vendor adheres to agreed delivery or mobilization schedules. Track and confirm deliveries as per the terms.

17. Vendor Management

18. Add/Change Vendor: If a new vendor is required or there is a need to update vendor details, complete this process.

19. Communicate, consolidate & ensure completeness of add vendor requirements: Ensure all necessary documents and approvals are gathered for adding a vendor.
20. Route add vendor form for approval: Obtain the necessary approvals before a vendor can be added to the system.
21. Add vendor to Windchill: Ensure the vendor is properly added to the Windchill platform (or relevant system).

22. Monitor progress and secure completion of request: Ensure that vendor requests and processes are completed and tracked until final approval.

23. Cost Savings and Reporting

24. Cost Saving Report: Track and report on any savings that resulted from vendor negotiations or price reductions.

25. Monthly Open PO Review: Conduct a monthly review of all open POs to monitor their status and ensure they are being processed correctly.

26. Document Handling

27. Scan & Email All Approved Purchase Orders (PO): Ensure all approved purchase orders are scanned and emailed to the relevant departments or vendors.

28. Vendor Evaluation: Conduct yearly evaluations of vendors to assess performance and identify opportunities for improvement.
29. Update Outsource List: Review and update the list of outsourced vendors.
30. Outsource possible added supplier/vendor: Identify additional suppliers/vendors for outsourcing based on need and capability.

31. Update Vendor/Supplier Monitoring Template: Keep the vendor/supplier template updated with new information and evaluations.

32. Filing and Documentation

33. Filing of Approved Purchase Orders, Vendor Accreditation Documents & Other Procurement Files: Maintain organized filing of all procurement-related documents, ensuring that all approved POs, vendor accreditation documents, and any relevant files are properly stored and easy to retrieve.

Job Types: Full-time, Permanent

Pay: Php19,350.00 per month

Benefits:

• Company events
• Health insurance
• Promotion to permanent employee

Work Location: In person

Expected Start Date: 08/25/2025