Vendor Administrator

4 days ago


Manila, National Capital Region, Philippines Private Advertiser Full time ₱900,000 - ₱1,200,000 per year

We are seeking a Vendor Admin to support our growing Procure-to-Pay (P2P) operations. This role is critical to maintaining accurate vendor data, ensuring compliance with company policies, and supporting seamless vendor management processes. The Vendor Admin will work closely with our procurement, finance, and accounts payable teams to manage vendor onboarding, maintain vendor records, and resolve any vendor-related issues that arise during the PTP cycle.

As part of an offshore team, you will report directly to the local team lead and collaborate with cross-functional stakeholders in the US, ensuring that our vendor management processes are efficient and accurate. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Detailed duties & Responsibilities:

  • Vendor Onboarding and Maintenance:

    Manage the end-to-end vendor onboarding process, ensuring that all necessary documentation is collected, verified, and entered into the system accurately. Ensure vendor data is consistently updated and compliant with internal policies.
  • Vendor Compliance:

    Ensure all vendors meet the necessary compliance requirements, such as legal, tax, and contractual obligations. Monitor vendor performance and address any issues or discrepancies.
  • Data Management:

    Maintain and update vendor data in the ERP system (e.g., Oracle, SAP) to ensure data accuracy, completeness, and integrity. Conduct regular audits of vendor records to ensure consistency and accuracy.
  • Issue Resolution:

    Act as the primary point of contact for vendor-related inquiries, resolving discrepancies in vendor data or payment issues in collaboration with procurement and accounts payable teams.
  • Cross-Functional Collaboration:

    Collaborate with the procurement and AP teams to ensure timely and accurate payments, address any vendor-related concerns, and support process improvement initiatives related to vendor management.

  • Process Improvement:

    Identify and drive process improvements in vendor onboarding and management, including automation initiatives to improve efficiency and reduce manual errors.

Minimum Qualifications:

  • Experience:

    Minimum 2-3 years of experience in vendor management, procurement, or related roles, preferably within a procure-to-pay environment.
  • Technical Skills:

    Experience with ERP systems (e.g., Zip, Oracle, NetSuite SAP) and vendor management software. Strong Excel skills and familiarity with data entry and reporting tools.
  • Communication:

    Strong verbal and written communication skills, with the ability to collaborate effectively with vendors and internal teams across different time zones.
  • Detail-Oriented:

    High attention to detail with a strong focus on data accuracy and process adherence.
  • Problem-Solving:

    Proven ability to resolve vendor issues, discrepancies, and maintain high levels of service and satisfaction.


  • Manila, National Capital Region, Philippines Globe Telecom Full time ₱1,500,000 - ₱2,500,000 per year

    At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of passion who believe they can make a difference, we are confident that we can achieve this goal. Job DescriptionThe vendor management expert is responsible for managing the company's relationships with partners and vendors. This includes identifying,...


  • Manila, National Capital Region, Philippines Circles Full time ₱900,000 - ₱1,200,000 per year

    About UsFounded in 2014, Circles is a global technology company reimagining the telco industry with its SaaS platform - Circles X, helping telco operators launch and operate successful digital brands through its offerings.Having pioneered a successful blueprint for disrupting the telco space in Singapore, Circles has since launched its own digital telco,...


  • Manila, National Capital Region, Philippines Biwin Full time ₱900,000 - ₱1,200,000 per year

    Job Summary: We are looking for a highly organized and efficient Administrative Manager to oversee and coordinate the administrative operations at BIWIN Storage. The successful candidate will ensure smooth office functioning while supporting executive leadership and various departments. This role is crucial for maintaining organizational efficiency and...


  • Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Inc. Full time

    We are hiring an Admin Officer to oversee and manage day-to-day administrative operations for our office based in Manila. The ideal candidate is detail-oriented, resourceful, and capable of supporting various departments through efficient coordination of office services, supplies, documentation, and general administrative tasks.Key Responsibilities:Ensure...


  • Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Inc. Full time ₱250,000 - ₱350,000 per year

    We are hiring an Admin Officer to oversee and manage day-to-day administrative operations for our office based in Manila. The ideal candidate is detail-oriented, resourceful, and capable of supporting various departments through efficient coordination of office services, supplies, documentation, and general administrative tasks.Key Responsibilities: Ensure...

  • IT Administrator

    1 week ago


    Manila, National Capital Region, Philippines cpf Full time ₱800,000 - ₱1,200,000 per year

    The System Administrator will be responsible for the upkeep, configuration, and reliable operation of computer systems and servers. The role includes installing, supporting, and maintaining servers or other computer systems, planning for and responding to service outages and other problems. Additionally, the sysadmin will participate in technical research...


  • Manila, National Capital Region, Philippines Robert Walters Full time $40,000 - $60,000 per year

    Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.We help organisations find the skills and solutions to reach their goals and...


  • Manila, National Capital Region, Philippines Boomering inc Full time ₱55,000 per year

    Position Title: BEAM Platform AdministratorWork Set-up: Work From HomeSchedule: 08:00 PM to 05:00 AM PH TimeSalary: Php 55, ,000As a BEAM Platform Administrator: You will be responsible for managing system access, overseeing platform integrations, ensuring compliance with data security standards, and optimizing workflows within BEAM. You will serve as the...


  • Manila, National Capital Region, Philippines Alpha Pro Partners Full time ₱800,000 - ₱1,200,000 per year

    Position SummaryWe are is seeking a detail-oriented and proactive Contracts Administrator to join our Legal team. This role is critical in managing the full lifecycle of contracts across the Group of Companies, including client agreements, service provider contracts, vendor arrangements, and internal company agreements. The Contracts Administrator ensures...


  • Manila, National Capital Region, Philippines Operations Army Full time ₱900,000 - ₱1,200,000 per year

    Job Title: Medical Administrative Assistant (ABA / Autism Therapy Clinic)Location: RemoteSchedule: Full-time, 9:00 AM - 5:00 PM PSTApply Were seeking a highly organized and proactive Medical Administrative Assistant with direct experience in ABA (Applied Behavior Analysis) or autism therapy clinics. This role is fully back-office and focuses on providing...