Legal Assistant I

2 days ago

Quezon City, National Capital Region, Philippines Environmental Management Bureau - National Capital Region Full time ₱19,219 - ₱21,211 per year

Job Title: Legal Assistant I

Placement: Office of the Regional Director

Employment Status: Contract of Service (COS)

Number of Vacant Positions: 1

Monthly Salary: Php 21,211.00

Position Summary:

As a Legal Assistant I, you will provide comprehensive legal support to the Legal Unit of the Environmental Management Bureau's National Capital Region Office. You will assist with legal research, document preparation, case management, administrative tasks, and client inquiries. The successful candidate will work closely with attorneys and other professionals to ensure the efficient and effective delivery of legal services.

Responsibilities:

  • Encode, scan, photocopy, and file legal documents including memoranda, notices, and correspondence.
  • Organize and maintain both physical and electronic legal files in accordance with EMB-NCR filing systems.
  • Assist in retrieving and releasing legal documents as needed.
  • Prepare drafts of standard legal documents (e.g., transmittals, endorsements, notices) under the supervision of the Legal Officer.
  • Conduct initial formatting and proofreading of legal texts for clarity and consistency.
  • Assist in conducting basic legal research as instructed by the Legal Officer.
  • Help in tracking and monitoring the status of pending cases, letters, and follow-up actions with relevant units or offices.
  • Serve as liaison between the Legal Unit and internal divisions, external agencies, and clients for document transmission or coordination of schedules.
  • Coordinate with the Records Section for proper routing and document control.
  • Assist walk-in or phone-in clients by providing basic information or directing their concerns to the appropriate legal personnel.
  • Schedule appointments or meetings for the Legal Officer as necessary.
  • Prepare reports, summaries, and inventory of cases or legal files as may be required by the Legal Unit.
  • Assist in organizing meetings, hearings, or conferences involving legal matters or stakeholders.
  • Perform any other legal or administrative-related tasks as directed by the Legal Officer or Unit Head.

Requirements:

  • Any 4-year course, preferably Legal Management, Political Science, or Office Administration/Management
  • At least 1 year of experience working as a legal assistant or in a similar role
  • Strong understanding of legal principles and procedures
  • Proficient in legal research and using legal databases
  • Good English oral and written communication skills
  • Basic to good computer skills (especially in MS Excel)
  • Excellent written and verbal communication skills
  • Multi-tasker with strong organizational and multitasking abilities
  • Ability to work independently and as part of a team
  • Ability to work and maintain patience with diversified individuals of various backgrounds and professional competencies
  • Proficient in using Microsoft Office applications

Employment Status:

This position is a Contract of Service (COS) with a renewable contract term. Compensation and benefits will be discussed during the interview process.

Job Type: Fixed term

Contract length: 6 months

Pay: Php19, Php21,211.00 per month

Benefits:

  • Company events
  • Flexible schedule

Work Location: In person

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