Legal Assistant

2 days ago

Makati City, National Capital Region, Philippines Trends Group, Inc. Full time ₱300,000 - ₱600,000 per year

I.     DUTIES AND RESPONSIBILITIES

·       Provides comprehensive clerical and administrative support to lawyers;

·       Assists in ensuring that legal processes, procedures, and documentations are efficient, accurate, and compliant with internal standards;

·       Maintains organized records of various legal documents and related activities for easy retrieval and reference;

·       Addresses inquiries from internal and external stakeholders in a timely and professional manner;

·       Coordinates logistics for business meetings, including arranging venues, facilities, and catering;

·       Takes detailed minutes during meetings and ensures proper distribution to relevant parties;

·       Manages both physical and electronic filing systems;

·       Prepares, reviews, and files simple legal documents, ensuring that they meet legal and procedural standards;

·       Coordinates the delivery and receipt of legal documents, ensuring that all actions are executed promptly and according to procedure;

·       Assists lawyers in notarizing documents, ensuring all notarized documents are properly organized and compliant with reportorial requirements; and

·       Performs other related tasks and responsibilities as assigned, contributing to the smooth operation of the legal department.

II.      QUALIFICATIONS

A.    Minimum Education

·       At least two (2) years of completed coursework in a Bachelor's degree program or an equivalent combination of education and relevant experience.

B.    Minimum Experience/Training

  • At least two (2) years of working experience as a legal secretary, office administrator, or in a similar role, preferably has worked in a law firm environment.
  • Solid understanding of the day-to-day operations and procedures within a legal office or legal department.
  • Familiarity with legal software, document control systems, and filing practices.
  • Training or experience in handling notarization procedures, compliance requirements, and reportorial duties is advantageous.

C.    Competency

  • Proficiency in Microsoft Office Suite (e.g., Excel, Outlook, and Word) and other relevant software tools.
  • Adaptability and ability to prioritize tasks with a sense of urgency to meet deadlines.
  • High level of attention to detail with excellent organizational skills to manage multiple tasks and documents efficiently even under pressure.
  • Good verbal and written communication skills, capable of interacting with internal and external stakeholders effectively.
  • Good research skills, with the ability to gather, analyze, and synthesize information as needed.

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