Workday Payroll Specialist

4 days ago

Makati City, National Capital Region, Philippines KMC Solutions Full time ₱360,000 - ₱720,000 per year

Role Overview

We are seeking a highly detail-oriented and experienced Payroll Specialist to join our team. This role is critical to ensure accurate and timely payroll processing for our global workforce. Reporting directly to the Payroll Manager, this position will primarily focus on U.S. payroll operations, with significant involvement in Canadian, Australian, and crucially, Indian payroll. The ideal candidate will be adept at utilizing Workday and PwC's GPP system, possess strong analytical skills, and be comfortable working independently in a fast-paced environment. This role offers the opportunity to take on more critical duties as proficiency is demonstrated.

Responsibilities


• Prepare and process semi-monthly payroll for exempt and non-exempt employees within US, Canada and Australia


• Upload Canada and Australia payroll data input into third party vendor system (PwC) for processing


• Process US payroll utilizing Workday


• Partner with global People, Commissions and Accounting teams to ensure all payroll data is received timely to meet strict processing deadlines


• Coordinate with managers to ensure all hourly timecards are completed, reviewed and approved
• Process, review and analyze payrolls for all pay groups


• Ensure accurate data for all new hires, employee changes, leave of absence and terminations


• Comply with state final pay requirements for termination payments and process in a timely manner


• Respond to and/or complete unemployment claims


• Monitor the payroll inbox and respond to email inquiries promptly


• Participate in Year End reconciliation along with Year Begin preparation


• Assist with payroll related audits


• Research and resolve payroll related inquiries from employees and management


• Perform other duties as assigned

Qualifications


• 2 - 4 years of dedicated U.S. payroll experience.


• Strong proficiency and hands-on experience with Workday for U.S. payroll processing.


• Advanced proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.


• Strong analytical capabilities, particularly in understanding and applying tax laws related

to payroll.


• Ability to read and interpret payroll registers and audit reports effectively.


• A high degree of accuracy and meticulous attention to detail.


• Must be proactive, efficient, and capable of working independently.


• Strong communication and organizational skills.


• Demonstrated ability to provide excellent customer service.


• Ability to multi-task and manage strict processing deadlines.


• Willingness and ability to work Pacific Coast (PST) hours (night shift in the Philippines).

Nice to Have


• Experience with India payroll.


• Experience processing payroll for Canada and Australia.


• Global payroll experience (including APAC regions like Singapore and China).


• Experience with Employer of Record (EOR) payroll


• Familiarity with local payroll tax filings and statutory compliance in various countries.


• Experience using Jira ticketing system or similar.


• Proficiency in Google applications (Gmail, Slack, Google Sheets).


• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

credentials

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