Fleet & Logistics Coordinator

1 day ago

Cebu City, Central Visayas, Philippines TBelle Corp. Full time

The Fleet & Logistics Coordinator is responsible for managing and coordinating fleet-related activities, logistics support, procurement processes, and supplier coordination to ensure smooth day-to-day operations. This role plays a key part in maintaining accurate fleet records, supporting procurement decisions, managing purchase orders, and ensuring timely communication with internal teams and external suppliers.

1. Fleet Management & Fleet IO

  • Manage Fleet IO administration, including:

  • Vehicle purchases and disposals

  • Registration renewals
  • Plate updates and record maintenance
  • Coordination of Verizon installs and de-installs
  • Maintain accurate and up-to-date fleet records
  • Coordinate with suppliers and internal stakeholders on fleet-related matters

2. Logistics Coordination

  • Support logistics planning and coordination across the business
  • Ensure vehicles and resources are available and aligned with operational needs
  • Identify and flag potential issues, delays, or risks impacting logistics

3. Procurement & Supplier Coordination

  • Follow established procurement processes and SOPs
  • Coordinate supplier communications and maintain supplier records
  • Support cost-management initiatives and ensure procurement decisions align with business requirements
  • Maintain an up-to-date list of suppliers and key contacts
  • Escalate procurement matters requiring approval

4. Purchase Order (PO) Management

  • Receive and manage incoming purchase orders
  • Confirm PO acceptance and notify internal teams when jobs are approved to commence
  • Track POs to ensure alignment with timelines and budgets

5. Reporting & Administration

  • Prepare and maintain fleet, logistics, and procurement reports as required
  • Ensure accurate record-keeping and documentation
  • Provide timely updates and clear communication to stakeholders

6. Client & Stakeholder Communication

  • Respond to client and supplier emails related to fleet, logistics, and procurement
  • Ensure communication is clear, professional, and timely
  • Escalate issues as appropriate

7. Additional Responsibilities

  • Support the business with general administrative tasks as required
  • Take on additional duties aligned with fleet, logistics, procurement, or business support, as assigned from time to time
  • Assist with ad hoc projects to support team priorities and business needs

Essential Skills & Experience

  • Experience in fleet management, logistics coordination, procurement, or a similar role
  • Strong organisational and coordination skills
  • Excellent written and verbal communication skills
  • High attention to detail with strong follow-through
  • Ability to manage multiple priorities in a fast-paced environment

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