Door and Hardware Project Coordinator

Position Summary:

Dateline Exports has an immediate opening for a Project Coordinator in our Openings Department. This position will be located in Alabang, Metro Manila. This role supports the supply and coordination of commercial doors, frames, hardware, special openings, and window systems for our established customer base of military contractors and private developers.

We are looking for a proactive and detail-oriented Project Coordinator to oversee commercial construction opening projects from post-award through completion. This role is essential in facilitating efficient collaboration between estimating, suppliers, logistics, and customers. The ideal candidate will have a strong technical understanding of doors, frames, and hardware, and be skilled in interpreting architectural plans and specifications.

Responsibilities include managing purchase orders, preparing submittal packages, coordinating RFIs, tracking budgets and timelines, and maintaining accurate project documentation. Candidates should be highly organized, capable of managing multiple projects, and possess excellent communication skills.

Experience with commercial construction openings, ERP systems, and Microsoft Office is preferred. Familiarity with hollow metal, stainless steel, aluminum, and FRP doors and frames, as well as door hardware applications, is a plus. This is a dynamic role for someone who thrives in a fast-paced environment and enjoys driving projects to successful completion.

Key Responsibilities:

• Receive project details from the estimating department upon customer purchase order.
• Review project plans and specifications to understand contract scope.
• Draft and issue purchase orders to suppliers to secure pricing and submittal documentation.
• Prepare detailed submittal packages including door/frame schedules, window schedules, shop drawings, product data, and other required documentation.
• Manage RFIs between suppliers and customers, maintain RFI logs, and ensure timely follow-up.
• Communicate contract revisions, pricing updates, and scope changes to customers.
• Coordinate submittal approvals, project schedules, and change orders.
• Monitor project budgets and timelines to ensure contractual compliance.
• Maintain accurate electronic project documentation and database records.
• Transition project documentation to the Logistics Department and support shipping coordination as needed.

Required Skills & Experience:

• 3 years of experience coordinating commercial construction openings, or equivalent commercial construction experience is a plus.
• In-depth knowledge of hollow metal, stainless steel, aluminum, and FRP doors and frames is a plus.
• Strong understanding of door hardware types, applications, finishes, functions, and machining coordination is a plus.
• Proficient in reading architectural and structural documents; ability to visualize in 3D.
• Excellent verbal and written communication skills in English.
• Highly organized, detail-oriented and the ability to manage multiple projects.
• Solid understanding of project tracking and closure processes.
• Intermediate financial and budgeting skills.
• Proficiency in Microsoft Office (Word and Excel).
• Experience working within an online ERP system.

Education Requirements:

• Bachelor's degree in construction technology, Business, Marketing, Technical Sales, Logistics, Manufacturing, or equivalent work experience.

Work Environment:

• Open office setting.
• Frequent use of computers, keyboards, and telephones.
• Email-based communication with customers, vendors, and internal teams.
• Fast-paced and varied workload.
• Regular meetings with local and overseas staff via Microsoft Teams.
• Occasional interactions outside core business hours may be required.

Compensation:

• Dependent on experience.

Website: Dateline Exports - Your Global Procurement Solution