Administrative Officer On Site, Meycauayan Bulacan, Mon-Sat

Job Title: Business Operations Associate

Job Description:

Overview:

We're looking for a reliable, resourceful, and proactive Site Operations Officer to serve as the on-ground backbone of our daily business operations. This person will manage the essential functions of HR, finance coordination, admin, procurement, and facility management—while also supporting light sales and business development initiatives. If you're the type who makes things happen, gets things done, and thrives in fast-moving environments, we want to work with you.

About Us:

Agyle Nexus is the logistics and fulfillment arm of Agyle Brands, built to power high-growth consumer brands in the Philippines. We provide end-to-end warehousing, fulfillment, and supply chain solutions designed for agility, scalability, and real-time visibility. Whether you're shipping hundreds or thousands of orders, we simplify operations so brand founders can focus on growth.

Key Responsibilities:

HR & People Operations

• Coordinate recruitment logistics, onboarding, and employee documentation
• Monitor attendance, schedule shifts, and assist with performance tracking
• Handle on-site employee concerns and liaise with HQ HR for escalations

Finance & Expense Oversight

• Manage petty cash, reimbursements, and expense reports
• Collect and organize receipts, invoices, and other financial records
• Coordinate with accounting for payment processing and reporting

Procurement & Vendor Management

• Source office, operational, and supply needs at competitive rates
• Process purchase orders, track deliveries, and maintain supply inventory
• Evaluate vendor performance and manage basic procurement compliance

Facilities & Admin Management

• Ensure the office/workspace is clean, safe, and fully functional
• Coordinate repairs, renovations, and equipment maintenance
• Renew permits, manage utilities, and handle office documentation

Logistics & Light Operations

• Coordinate deliveries and local dispatches
• Assist with tracking orders, returns, or urgent courier needs
• Support warehouse or fulfillment operations when needed

Business Development Support

• Assist in preparing presentations, documents, or proposals
• Conduct supplier or partner research and light outreach
• Attend local supplier meetings or industry events if assigned

Qualifications:

• 2–4 years experience in administrative, operations, or office coordination roles
• Background in HR, finance coordination, or procurement preferred
• Experience in eCommerce Fulfillment, an advantage
• Organized, proactive, and solution-oriented
• Strong communication skills – written and verbal
• Fluent in Google Workspace or Microsoft Office; bonus if familiar with bookkeeping tools
• Willing to travel locally and be hands-on with operations
• Preferred, residing in Bulacan

Work Setup & Reporting

• Location: Onsite, Meycauayan Bulacan
• Reporting To: Operations Manager
• Work Schedule: Full-time, Monday to Saturday
• Compensation: Php16,500-18,000

Candidate Assessment Process

1. Application Screening
2. Initial Interview (30 Minutes) via Online Call

3. Concurrent Assessments via Online
   
   a. General Assessment

4. Basic skills test (English comprehension, logic, basic math, written task)

5. Short personality or character-fit screening
6. b. Job Assessment

7. Task-based evaluation (e.g., petty cash report, email drafting, mock vendor call)

8. Concurrent Interviewsa. Direct Supervisor Interview, either online call or in personb. Collaborator Interview (30 Minutes) via Online Call4. Final Interview (30 Minutes) via Online Call

Job Type: Full-time

Pay: Php16, Php18,000.00 per month

Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• City or Municipality of Current Residence

Experience:

• work: 2 years (Required)
• ecommerce: 1 year (Preferred)

Work Location: In person

Expected Start Date: 06/23/2025