Accounts Payable Associate

1 day ago

Quezon City, National Capital Region, Philippines Benby Enterprises, Inc. Full time $40,000 - $60,000 per year
Position Summary

The Accounts Payable Associate is responsible for processing, verifying, and reconciling invoices, preparing payment advice, and ensuring timely and accurate financial transactions. The role also involves coordinating with vendors, maintaining accurate financial records, and supporting overall accounts payable operations.

Key Responsibilities

Processing & Verifying Invoices

  • Receive billing invoices from requestors and validate details for accuracy and completeness.
  • Review invoices against the AP working Excel template, pricing matrix, or contract terms.
  • Ensure SAP calculations and rates match the billing invoices and AP working file.
  • Deduct applicable penalties or fines from vendor payments.
  • Prepare and transmit AP vouchers and payment summary reports for approval by the AP Supervisor.

Payment Advice & Vendor Communication

  • Send payment details to vendors, including explanations for discrepancies or deductions.
  • Follow up on official receipts or collection receipts for processed payments.

Reconciliation & Reporting

  • Request and review updated Statements of Account (SOA) from vendors.
  • Analyze SOAs and provide findings or invoice status updates to vendors.
  • Assist in preparing reconciliations and reports to support accurate financial records.
Qualifications
  • Bachelor's/College Degree in Accounting, Finance, or a related field.
  • 1–2 years of experience in Accounts Payable or related function preferred; fresh graduates are welcome to apply.
  • Proficiency in Microsoft Excel and data entry.
  • Experience in SAP A1 is an advantage.
  • Basic understanding of accounting principles.
  • Strong communication and interpersonal skills.
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Willing to work onsite full-time in Banawe, Quezon City.

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