Executive Assistant

Looking for candidates from the Philippines
Position: Executive Assistant
Work hours: 9:00AM - 6:00PM Gold Coast Time
Compensation range: AU$2,500 - AU$3,000/month

At RunRemote our mission is to help connect the top-rated remote talent with the world's best job opportunities. Our key markets and clients are located in the US, AUS, UK & Canada just to name a few. All of our roles are full-time and 100% remote, cutting out the daily commute, and providing top-rated talent with the best job opportunities all from the comfort of their home. 

About our client
Our client is a seasoned entrepreneur and investor with a proven track record of scaling multiple e-commerce ventures and building a diverse business portfolio across a variety of industries. Known for delivering results and forging strong business connections, he's a highly respected leader in the entrepreneurial community.

About the role
We're on the hunt for a proactive Executive Assistant to support a high-performing executive with multiple ventures. This isn't your typical admin role, you'll be the central point of contact across inboxes, calendars, and digital systems, ensuring everything runs smoothly behind the scenes. You'll need to be highly organised, intuitive, and confident managing financial information and high volumes of communication.

Responsibilities:

• Manage multiple email inboxes and ensure a clear, structured system with minimal back-and-forth.
  
• Stay on top of calendar management, including organising meetings, scheduling calls, setting reminders and resolving meeting overlaps. 
• Handle post-meeting follow-ups, track action items, and ensure momentum across ongoing projects.
  
• Maintain and update spreadsheets for financial tracking, invoices, and property-related bills (Excel and Google Sheets).
  
• Monitor and coordinate bill payments, segregating by property or category, and filing everything with proper naming conventions.
  
• Manage task tracking and small project coordination using tools like Asana.
  
• Provide support with travel bookings, including itineraries and necessary documentation.
  
• Assist with personal administrative tasks, such as paying personal bills or maintaining personal records.
  
• Liaise with external stakeholders (vendors, partners, service providers), by drafting emails and documents for the executive to review. 
  
• Assist in exploring business opportunities, researching or organising ideas, and capturing next steps.
  
• Keep all systems and files well-organised across Google Workspace (Gmail, Calendar, Drive). 
  
• Maintain daily communication for any action items via WhatsApp.
• Perform data entry, documentation, and general admin with a high level of accuracy.
  
• Stay proactive in identifying gaps, suggesting improvements, and keeping projects on track without needing constant follow-ups.
  
• Oversee task management workflows to ensure timely execution and prevent any items from being overlooked.

Requirements:

• At least 4 years of experience as an Executive Assistant supporting an executive with multiple business ventures. 
• Exceptional email and calendar management skills, with confidence managing several inboxes simultaneously.
  
• Brings strong financial admin experience, particularly in managing spreadsheets, tracking bills and documents, and analysing gaps to identify and implement effective solutions.
  
• Highly proficient with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs), Zoom, Google Meet, Asana, Excel, Google Sheets and WhatsApp.
  
• Excellent verbal and written English skills, with strong grammar, clear articulation, and a professional tone.
  
• Highly focused on creating and maintaining structured systems and organised digital filing.
  
• Exceptionally detail-oriented, with a habit of validating assumptions and proactively seeking clarity, and not afraid to ask the right questions.
• Attentive listener who follows instructions accurately while identifying gaps and offering thoughtful input.
• Trustworthy and comfortable handling sensitive financial or personal information.

Benefits:

• $50 Internet Allowance
• $50 HMO allowance
• 20 days Paid Time Off