Executive Personal Assistant

3 days ago

Manila, National Capital Region, Philippines Q2 HR Solutions Full time

We are seeking a highly organized and service-oriented
Executive / Personal Assistant
to support senior principals with both business and personal coordination across Southeast Asia. This role is ideal for professionals with experience in executive support, luxury services, or high-touch client environments who thrive in fast-paced, detail-driven settings.

Responsibilities:

  • Manage schedules, correspondence, and day-to-day coordination for senior stakeholders, ensuring seamless handling of both professional and personal priorities

  • Coordinate complex travel arrangements, accommodations, and logistics in line with individual preferences and operational requirements

  • Liaise with local and regional service providers across Southeast Asia to deliver high-quality support services, events, and on-ground arrangements

  • Provide cultural and regional insights to support effective coordination across markets such as Singapore, Thailand, Indonesia, and Vietnam

  • Handle sensitive information with professionalism, discretion, and sound judgment

  • Anticipate needs, resolve issues proactively, and deliver solutions with minimal supervision

  • Maintain accurate records using CRM, scheduling, and task management tools, including expense and activity tracking

Requirements:

  • At least 3 years of experience in executive assistance, personal assistance, hospitality, concierge, or client-facing support roles
  • Strong command of English; additional Southeast Asian language skills (e.g., Mandarin, Thai, Vietnamese) are a plus
  • Excellent organizational, time management, and multitasking abilities
  • High level of professionalism, discretion, and reliability
  • Proficiency in Microsoft Office, scheduling tools, CRM platforms, and travel booking systems
  • Must have valid passport and international travel experience
  • Comfortable working in a remote/offshore setup, with flexibility across Southeast Asia time zones. Must be based in the Philippines.

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