Sales Admin Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Bridges Framework Consultancy Co. Full time

Job Summary

The Admin Assistant (Sales) provides administrative and documentation support to the Sales Team of Grid Property Ventures, Inc. The role focuses on preparing sales documents, assisting with client and broker coordination, updating trackers, and ensuring that sales operations run smoothly and efficiently. This position is primarily office-based and supports the backend requirements of the department.

Key ResponsibilitiesAdministrative & Documentation Support

  • Prepare, organize, and process sales documents such as proposals, contracts, agreements, and listing requirements.
  • Ensure all documents are complete, properly filed, and updated in the system or shared folders.
  • Maintain accurate sales trackers, client databases, and property inventory records.

Sales Coordination

  • Coordinate with clients, brokers, and partner agents to gather required documents or information.
  • Monitor incoming inquiries and leads from company platforms and route them to the sales team.
  • Assist in scheduling meetings, preparing materials, and maintaining the team's calendar.

Internal Coordination

  • Work closely with Marketing to ensure listings, property details, and sales materials are accurate and updated.
  • Coordinate with other departments for routing approvals or requirements related to sales activities.

Reporting

  • Assist in preparing sales reports, presentations, and summaries needed by management.
  • Help compile monthly or weekly updates from the sales team.

General Support

  • Provide administrative support to help the Sales Team meet timelines and client servicing requirements.
  • Perform other related tasks as assigned by the Sales Head or management.

Qualifications

  • Bachelor's degree in Business Administration, Marketing, Real Estate Management, or related field.
  • Experience in admin work, sales support, or customer service is an advantage (fresh grads are welcome).
  • Strong organizational and documentation skills with attention to detail.
  • Proficient in MS Office (Excel, Word, PowerPoint) and comfortable using online tools.
  • Good communication skills and ability to coordinate with clients and internal teams.
  • Reliable, proactive, and able to handle multiple tasks in a fast-paced environment.

Job Types: Full-time, Permanent

Benefits:

  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Work Location: In person

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