Executive Assistant

Role Overview:

The Executive Assistant – External acts as the strategic extension of the CEO, managing external communications, events, and public-facing initiatives. This high-impact role supports the CEO's visibility, effectiveness, and brand representation by coordinating public relations, overseeing partnerships, evaluating project performance, and facilitating executive engagements. The ideal candidate is a polished communicator, relationship-builder, and organized professional capable of representing the CEO across diverse platforms, while also possessing strong soft skills in social media management, editing, and tracking the performance of the sales and marketing team—particularly in relation to digital content execution.

Key Responsibilities:

• Handle and respond to external communications, emails, and public statements on behalf of the CEO
• Manage the CEO's calendar, including meetings, events, and external commitments
• Represent the CEO during public functions, events, and corporate meetings
• Plan, organize, and execute exhibits, pop-ups, launches, and brand activations
• Oversee social media content scheduling, editing, and brand alignment for CEO-led or CEO-related initiatives
• Track and evaluate sales and marketing team outputs, focusing on digital content performance, campaign execution, and target achievement
• Evaluate project deliverables and compile performance reports, particularly for incentive assessments
• Propose strategic event concepts and initiate collaborative opportunities
• Maintain professional relationships with partners, sponsors, and stakeholders
• Document and lead discussions in internal management meetings (ManComm/LeadComm)
• Serve as a publicist for the CEO, maintaining alignment with Genteel Home's brand voice

Key Competencies:

• Exceptional verbal and written communication
• High level of discretion and emotional intelligence
• Strong organizational and time management skills
• Public relations and brand management acumen
• Strategic and proactive problem-solving approach
• Soft skills in social media management, content editing, and coordinating with sales/marketing teams to ensure effective digital content execution
• Ability to multitask and work independently
• Professional grooming, poise, and self-presentation

Key Result Areas:

• Timely coordination of CEO's external schedule and affairs
• Effective execution of brand-aligned events and activations
• Consistent and high-quality digital content output for CEO-related platforms
• Comprehensive performance evaluations of sales and marketing team, particularly in digital content delivery
• Innovative event proposals and partnership opportunities
• Enhanced brand representation and CEO visibility both online and offline

Key Performance Indicators:

• Email/Inquiries: 95% responded to within 24 hours
• Scheduling: 100% of meetings/events prepared at least 1 day prior
• Brand Consistency: 100% alignment with brand voice across physical and digital channels
• Event Delivery: 100% on-time and per checklist
• Event Feedback: 90% average rating from participants/stakeholders
• Event Proposals: Minimum of 3 strategic ideas per quarter
• Reporting: 100% submission within 5 days post-project
• Evaluation Impact: 90% usefulness rating from CEO or team leads
• Partner Retention: 90% of partners remain engaged quarterly
• New Collaborations: Minimum 2 secured per quarter
• Minutes of Meetings: 100% submitted within 24 hours
• Strategic Contributions: At least 1 key initiative per month
• Professional Presentation: 100% compliance during public events
• Social Media Output: 100% of scheduled CEO-related posts published on time with ≥ 90% quality score (based on brand alignment, engagement rate, and visual consistency)
• Digital Performance Tracking: 100% of sales and marketing digital content evaluated monthly, with reports submitted to CEO within 3 working days after month-end
• Campaign Effectiveness: Achieve at least 80% of projected engagement or lead-generation targets for CEO-led campaigns

Job Type: Full-time

Pay: Php20, Php30,000.00 per month

Benefits:

• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Angeles: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person