Admin HR Support Officer

Clear is seeking an Admin-HR Support to work with our client, an Australia-based company known as experts in staffing solutions for the agricultural sector.

Role and Opportunity

Our client provides temporary labour services to the Agricultural Industry.

Purpose

Here are your daily tasks, as an Admin-HR Support:

Lodging Recruitment Plans

• Submit recruitment plans to the government agency for every worker coming to Australia
• Includes roles specifics, payment, accommodation, transport, etc.
• Each plan needs a specific OOE confirming contract arrangements
• Lodge plans onto the client's online platform
• Address and action all feedback in a timely manner

Variation Management

• Lodge variations with the government agency when circumstances changes
• Every Recruitment Plan change mush have an approved variation
• Action business requests, draft change requests, and submit to the government agency
• Forward approved variations to managers from workers to sign and update worker list
• Chase pending signed forms weekly

Accommodation

• Managers send detailed emails with labelled photos for upload to the platform
• Managers provide supplementary forms with photos for platform accommodation process
• Save all documents in designated folder for future audits
• Rental increases require owner justification and must be saved in folder
• Answer all accommodation fedeback promptly

Arrival reports

• Submit arrival reports to the government agency for every arriving worker
• Keep tracker up to date

Departure reports

• Manage the departing workers from the Worker List.
• By submitting departure reports with required documentation including flight invoice, itinerary, and superannuation payment export
• Submit reports within the required timeframe as per the guidelines
• Keep the tracker up to date

Private Transport

• Workers to sign "worker arranges private transport form"
• Add to variation tracker for those workers to remember to chase up signed forms
• Submit inquiry in the client's online platform attaching signed form
• Save signed forms in the RP, variation folder
• Accommodation change/ rent increase
• Workers fill in and sign "Accommodation Change" form
• Add to variation tracker for those workers to remember to chase up signed forms
• Save signed forms in the RP, variation folder
• No need to lodge in the client's online platform, the signed forms

Recruitment Process

• Once Recruitment Plan is approved the worker selection begins.
• Work with managers on worker list.
• Once worker list is approved with manager, send to Labour Sending Unit (LSU) / Agent to upload workers into IRD
• Create individual OOE and upload to IRD for workers to sign and allocate the placements

Assist the HR Administrator in the Visa Process

• Create flight manifest and add workers to the worker list in SharePoint Activity 12
• Complete VEVO check for returning workers
• Download all documents from IRD and save in RP worker folder
• Update worker list SFP column confirming signed LOO
• Complete visa in the relevant government agency's portal
• Once submitted, send receipt to designed personnel with RP number, save in RP folder, and log Activity 1 (visa applied) in SharePoint
• Once approved, save visa grant letter in RP folder and log Activity 2 (visa granted) in SharePoint

Minimum Qualifications: Required Attributes

• Good English communication skills, both verbal and written
• Reliable and with the ability to maintain a realistic balance among multiple priorities and competing demands
• Respect for the confidentiality and the sensitivity of the information
• Technologically adept with excellent document management skills
• High level of professionalism, attention to detail, and strong work ethic
• Ability to work with minimum supervision

Essential Experience

• Strong MS Word and Outlook skills with the ability to do mail merge
• Minimum 1 year of work experience in a similar role
• A bachelor's degree in Business Administration, major in Human Resource Management, or a similar degree
• Proficient with other MS Office applications such as Excel and Teams

Advantageous (Optional)

• Working knowledge of using SharePoint
• Experience in handling Australian accounts

B4B Solutions Inc. is operating under the Clear Admin People brand, an outsourcing company based in Makati City. We offer remote admin services to business owners (dentists, labour hire operators, accounting firm, etc) in any states/territories in Australia. We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone's lives. Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from. We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people. A 6-tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.