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Office Administrator

49 minutes ago

Cebu City, Central Visayas, Philippines Guesty Full time

Guesty is the all-in-one platform helping hospitality businesses around the world automate, optimize, and scale their operations. We're a fast-growing global startup that's transforming how the industry works — from guest experience to business growth.

With a powerful suite of features and integrations with 150+ industry partners—including Airbnb, Vrbo, , Expedia, Google Travel, and many more—Guesty empowers property managers to deliver top-tier guest experiences while running more efficient, data-driven operations.

We're proud to have over 800+ team members across 16 countries worldwide, all working together to build the future of hospitality technology.

If you're looking to grow your career in a dynamic, global, and impact-driven environment, we'd love to hear from you.

We are seeking a proactive, organized, and highly communicative Office Administrator to ensure smooth daily operations across our Cebu offices. This role is pivotal in maintaining efficient office systems, supporting employees, and serving as the main point of contact with building management and vendors.

The ideal candidate is energetic, open-minded, eager to learn, and confident in liaising with stakeholders at all levels.

Responsibilities

Budget Monitoring & Expense Tracking

  • Review and consolidate prior year expenses by vendor to assist in annual budget preparation.
  • Monitor and record approved office-related expenses, including petty cash, deliveries, and operational costs.
  • Maintain organized monthly and yearly expense records to support future budget planning.

Procurement & Inventory Management

  • Process purchase requests through the company's procurement system with proper budget allocation and approvals.
  • Coordinate procurement of office supplies, pantry items, and company event requirements.
  • Maintain inventory records and ensure timely replenishment of office stock.

Office & Facilities Management

  • Serve as the main point of contact between the company and KMC (building management).
  • Coordinate maintenance issues (e.g., cleaning, internet, meeting room setups, leakages) and follow up on unresolved concerns.
  • Ensure office facilities meet company standards and communicate building announcements to employees.
  • Support office space planning and potential relocations when necessary.

Employee Support (Onboarding & Offboarding)

  • Prepare welcome kits, access cards, and provide office tours for new hires.
  • Serve as the first point of contact for employees on their first day.
  • Assist with offboarding logistics and office-related exit processes.

Travel & Event Support

  • Assist employees with travel bookings (flights, hotels, accommodations).
  • Support HR in organizing company events, coordinating vendors, and arranging logistics for visiting employees and management.

Compliance, Business Permits & Safety

  • Coordinate business permits and certifications for the Cebu office with external service providers.
  • Manage employee health-related requirements (e.g., annual physicals).
  • Support implementation of Business Continuity Plans (BCP) and emergency response procedures.
  • Assist in employee communication and welfare checks during critical events.

Vendor & Stakeholder Communication

  • Maintain regular communication with vendors to ensure quality service and cost efficiency.
  • Identify opportunities for cost savings and recommend local vendors when applicable.
Requirements
  • 1–3 years of experience in office administration, facilities management, or a similar role.
  • Experience with expense tracking, procurement systems, or administrative platforms is a plus.
  • Familiarity with Philippine compliance processes (business permits, health permits) is an advantage.
  • Strong organizational, documentation, and interpersonal skills.
  • Comfortable coordinating with vendors, building management, and internal teams.
  • Eagerness to learn new systems and processes.

Personal Attributes:

  • Open-minded, energetic, and proactive.
  • Highly communicative and confident in stakeholder coordination.
  • Takes ownership of office-related concerns and tasks.
  • Collaborative, able to work alongside peers, while reporting directly to management.

Why You'll Love Working With Us in Cebu 

Welcome to our Cebu team Here, we mix meaningful work with exciting perks and a workplace culture that makes every day worth showing up for. Be part of our vibrant onsite team, with full-time office life and daily buzz

 Health & Wellness, Covered

  • HMO with Life Insurance – Your health is our top priority.
  • Dental Plan – For you and one lucky dependent.
  • Wellness Programs – Stay sharp, stay healthy, stay balanced.

 Grow, Glow, and Go Big

  • Performance Bonuses & Incentives – Recognizing results, rewarding impact.
  • Referral Program – Bring in awesome people and earn rewards
  • Professional Development – Learn, lead, and level up your career.

 Time Off & Time to Celebrate

  • 24 Paid Leaves – Recharge, explore, or just Netflix and nap.
  • Birthday & Work Anniversary Celebrations – Because you deserve more than just a cake emoji
  • Team Events – We work hard and party harder

Office Perks That Make You Smile

  • Weekly Waffles, Ice Cream, & Games – Yes, really.
  • Unlimited Coffee – Your caffeine needs, fully supported.
  • Fun Workspaces – Collaboration, comfort, and good vibes only.

Work Setup

  • Onsite

Join us and discover how work can be both exciting and rewarding

Guesty is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.