Chief of Staff

2 weeks ago

Cebu City, Central Visayas, Philippines Kaptan Talent Solutions, Inc. Full time ₱1,200,000 - ₱3,600,000 per year

Job Title: Executive Partner/ Chief of Staff (Cebu-Based)

Location: Onsite/Hybrid (Cebu IT Park)

Schedule: Graveyard, Must Work PST Hours

Reporting To: CEO

About the Company

We're building the clinical trial engine others said couldn't be done — one that's fast, precise, and radically efficient. Backed by investors and led by a systems-obsessed founder (ex-Goldman Sachs, ex-startup ops), we're scaling rapidly as a global IVD CRO headquartered in Los Angeles. This role is not for a passive assistant. This is a mission-critical position where elite operations meet high-velocity execution. If you've ever thought, "Just give me the keys — I'll make it run," this is your shot.

The Mission

As our Executive Partner, you'll protect the CEO's time, drive execution across the business, and build systems to support a company scaling at breakneck speed. You'll partner on scheduling, communications, and operations — and make sure nothing breaks along the way.

What You'll Do

  • Act as a right-hand operator to the CEO across scheduling, execution, and team coordination
  • Run the calendar with precision and intention — every minute should drive ROI
  • Mirror the CEO's tone, urgency, and logic across email and messaging
  • Track follow-ups, deadlines, and ownership across clients, vendors, and internal threads
  • Draft clear, action-oriented communications and decision summaries
  • Build and refine SOPs for scale, speed, and delegation
  • Identify gaps before they become problems — and close them proactively
  • Sit in on meetings and own next steps, action items, and follow-through

Who You Are

  • You've supported a founder, CEO, or executive in tech, finance, healthcare, or operations-heavy startups
  • You're fluent in tools like Google Workspace, Microsoft Office, Asana, Slack, and Salesforce
  • You write clearly, speak directly, and operate at a fast-decision-making cadence
  • You thrive in operational chaos and see ambiguity as a creative challenge
  • You're known for high reliability, attention to detail, and the phrase "no cleanup required"
  • You want to grow — not just in title, but in scope, systems thinking, and ownership

This Role Is Not for You If…

  • You need constant direction or step-by-step instructions
  • You overlook details and send sloppy emails
  • You get flustered by last-minute changes or fast-moving environments
  • You treat this as just a job, not a high-trust partnership

Why This Role Matters

The CEO leads across sales, recruiting, operations, and finance — and needs a right hand to protect bandwidth, enforce focus, and maintain execution rhythm. You'll be trained by our PH-based Operations Manager and integrated deeply into our core operations. We don't want a task-taker. We want a builder. Someone who sees chaos and says, "Give me the ball."

Final Word

If you're ready to support a high-velocity founder and build systems that scale — with speed, precision, and zero ego — we want to hear from you. Let's build something that outlasts us.

Job Types: Full-time, Permanent

Pay: Php100, Php150,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Opportunities for promotion
  • Work from home

Application Question(s):

  • Are you amenable to working on a nightshift schedule?
  • Are you willing to work onsite?
  • Have you had experience driving operational excellence as an EA?

Experience:

  • Executive Assistant: 1 year (Preferred)

Work Location: In person

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