HR Assistant

I. REQUIREMENTS:

• Bachelor's degree in Psychology or BSBA Major in Human Resources.
• A minimum of 1-2 years of HR or administrative experience is required.
• Proficiency in MS Excel, Word, and HRIS systems is required for maintaining training records.

II. JOB OBJECTIVES

TRAINING AND DEVELOPMENT:

• Assisting in the coordination of training and development programs for employees, scheduling training sessions, tracking attendance, and maintaining training records.
• Training Needs Assessment: Identify and address training needs to enhance employee performance and fill skills gaps.
• Training Program Design and Development: Develop engaging and effective training programs that align with organizational goals and address identified needs.
• Training Delivery and Facilitation: Coordinate and schedule training sessions.
• Employee Development Programs: Support employee growth and career development through targeted development initiatives.
• Training Administration: Efficiently manage training to ensure smooth execution of scheduled programs.
• Training Communication: Effective monitoring and prompt evaluation.

COMPENSATION AND BENEFITS:

• Benefits Administration: Assisting with the administration of employee benefits programs. Responding to employee inquiries regarding benefits, resolving issues, and guiding them on available options.
• Assist employees in understanding and enrolling in benefits programs, such as government-mandated benefits (SSS, PhilHealth, Pag-IBIG).
• Coordinate with other government agencies to ensure accurate and timely enrolment in benefits programs while maintaining compliance with eligibility requirements.
• Benefits communication: Effectively communicate benefits information to employees, promoting awareness and understanding.
• Benefits administration:
• Process and maintain accurate employee benefit records.
• Administer government-mandated benefits programs, such as processing of SSS and Pag-IBIG loan applications, and managing contributions.
• Stay updated on Philippine labor laws and regulations related to employee benefits.

TALENT ACQUISITION:

• Exit Process: Assist in the offboarding process for resigned or separated employees, including exit interviews, coordinating the return of company property, and updating employee records accordingly.
• Compliance: Ensure compliance with recruitment-related laws and regulations provided by DOLE. Also, maintain the confidentiality of applicant and employee information.

EMPLOYEE ENGAGEMENT AND TALENT RETENTION:

• Implementing employee engagement strategies.
• Conducting employee surveys and feedback sessions.
• Supporting employee recognition, reward programs, and company events that will foster fellowship between employees and goodwill with the Company, but are within the specifications, budget, and instructions of Senior Management.
• Assisting with internal communication efforts.

PERFORMANCE MANAGEMENT SYSTEM:

• Facilitate the monthly evaluation of contractual employees.
• Employee Support: Provide timely and helpful support to employees.

EMPLOYEE RECORDS MANAGEMENT:

• Maintaining accurate and updated employee records, including personal information, employment contracts, benefits folder, and 201 file. Ensuring compliance with data protection regulations and confidentiality policies.

ADMINISTRATIVE:

• Handle benefit-related inquiries, such as SSS, PhilHealth, and Pag-IBIG.
• Promptly address any payroll and benefits-related issues.
• Attendance Monitoring and Leave Management Administration:
• Guide employees on company policies and procedures.
• Government reporting and compliance.
• Contractual Employee Processing.
• Exit Process Administration.
• General Administrative Support / Miscellaneous tasks.

Job Type: Full-time

Pay: Php22, Php25,000.00 per month

Benefits:

• Company events
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Mandaluyong: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have experience handling and processing reports for Government institutions (SSS, PhilHealth, Pag-IBIG, BIR, DOLE)?
• How many years of recruitment experience do you have?
• Are you willing to undergo a pre-employment background check?

Education:

• Bachelor's (Required)

Experience:

• HR Assistant: 1 year (Required)
• Compensation and Benefits Assistant: 1 year (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person