Events Assistant

DUTIES AND RESPONSIBILITIES:

• Overall coordinator, planner and implementer of special events and promotional projects together with the Marketing Manager, Product Manager/Specialist, and/or Division Head
• Sets initial and follow up meetings with the PM/PS and Marketing Manager to determine details such as project objectives, targets, logistical requirements, and all other information needed in the Event Checklist.
• Creates and submits the pre-event report consisting of the following: (Estimated expenses, Event Checklist, Equipment list, Event agenda, Manpower requirements, Gantt chart/calendar, Venue layout, Ocular inspection report)
• Provides regular progress reports to the Marketing Manager, PM/PS and Division head/s leading to the event date.
• Manage and track the expenses for each event & ensure that the budget is managed properly. Submits necessary post-event reports/liquidation.
• Performs telemarketing duties for events or promotional purposes.
• Monitors attendee/participant confirmations through the assigned telemarketer/s and provides a daily report to the PM/PS and Marketing Manager leading to the event date.
• Performs duties & responsibilities related to the event planning, preparations, implementation and evaluation/measurement.
• Prepares the following logistical requirements for the event:
• Venue reservation / Ocular inspection (if necessary)
• Venue physical set up (classroom type, round table, U-shape, registration, product demo areas, etc.)
• Food & Beverages selection / arrangements
• Negotiations with venue / F&B suppliers regarding cost/budget
• Sound system and other technical requirements
• Travel and transportation schedule, reservation and fees of all WSI representatives to the event
• Production of marketing collaterals for distribution
• Product samples, demonstrations and displays
• Promotional items such as giveaways, raffle prizes, etc.
• Distribution and tallying of evaluation forms
• Submits a Post Event Report following the given template for Marketing Manager, Product Manager/Specialist, and/or Division Head
• Coordinates with internal groups (Technical, Operations) or external suppliers for equipment and other logistics requirements
• Oversees the sourcing, design, managing the review and approval, production, delivery and quality control of various promotional items/giveaways needed by various groups in the company
• Handles canvassing, payment and pick-up/delivery of various incentive items
• Update, maintain and manage WSI's various databases (End user, Reseller, Dealer, Corporate) through telemarketing
• Provides on-site support to other events coordinators for ingress, registration, documentation or photo and/or video coverage, egress
• Develop basic knowledge and understanding of WSI's product line.

KNOWLEDGE, SKILLS & ABILITIES/ESSENTIAL COMPETENCIES:

• Graduate of Marketing, Communication Arts, Finance or Business Administration Course
• With sound analytical and problem-solving ability.
• Organized and able to manage a high volume of workload.
• Efficient and accurate with details.
• Possesses good communication and listening skills.
• Able to work under pressure and meet targets and deadlines.
• Competent in basic MS Office applications.
• With experience in telemarketing is an advantage.
• All other functions/responsibilities that may be deemed necessary in ensuring the success of delivery of events management & promotions team

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Marketing: 1 year (Preferred)

Work Location: In person