Accounts Payable Administrator

3 days ago


Pasig, National Capital Region, Philippines Satellite Office Full time ₱400,000 - ₱800,000 per year

OUR VISION

To be a successful house of iconic brands offering our customers unique and special experience time and time again. With clearly defined brand strategies we will support the success of our brands with strong centres of excellence.

OUR PURPOSE

We will be a valued business by our customers and our people and make a positive difference in the communities in which we operate and the environment in which we live.

OUR VALUES

Respect, Honesty, Integrity, Customer Centric, Innovative, Passionate

POSITION OBJECTIVE

Reporting to the Accounts Payable Lead, this role is responsible for maintenance of the sundry creditor ledger along the processing of invoices in a timely manner and vendor payments within the vendor payment terms. This role must work effectively within the Finance Department and liaise with all departments to ensure the smooth processing of payments. To assist in the implementation of new AP processes and ad hoc projects as required.

Key Responsibilities and Duties (Principal Accountabilities)

ACCOUNTS PAYABLE

Process all invoices and send to the relevant department head/authoriser for approval
Follow up any unapproved invoices, ensuring all invoices have been approved for processing
Ensure invoices are accurately coded and business processes/requirements are followed
Liaise with creditors regarding any discrepancies on invoices received and reconcile vendor statements
Prepare payments in line with payment terms
Production of weekly aging reports and maintain and reconcile subsidiary ledgers
Assist in manning the Accounts Payable email inbox
Assist in establishing the weekly cash flow requirements
Assist with processing and reconciling credit card claims and employee expense reimbursements
Staff and suppliers to be followed up if invoices are not received or are not authorised
Onboarding of new suppliers in accordance with business processes

ADMINISTRATION
Ensure that all required paperwork has been processed in a timely manner
General clerical duties will be required

GENERAL
Effectively interact with all internal and external personnel to perform position responsibilities
Regular punctuality and attendance is required in the performance of responsibilities
Willingness to work additional hours in the completion of duties where required
Perform other duties as required
To assist in the implementation of new AP processes and ad hoc projects as required

WORK HEALTH & SAFETY
Demonstrate positive safety behaviours by cooperating and adhering to any reasonable safety instruction, policy or procedure
Complete WHS induction and any prescribed WHS training.
Prevent situations that may cause harm to you or others
Identify and report hazards
Maintain and leave a clean and tidy workplace
Report any team member, customer, contractor or visitor injuries to your manager

Knowledge, Skills and Experience Required

Qualifications:

A relevant tertiary qualification or equivalent in accounting

Experience:

Minimum 5 years prior experience in an Accounts Payable role in a retail environment preferred

Experience using Dynamics preferred, but not essential

Prior experience with AP Automated system, but not essential

Attributes:

Excellent eye for detail Ability to reconcile Statement to Trial Balance (regarding invoices, claims and credits)Ability to manage and prioritize time according to business requirements and being highly proactive to resolve matters in a timely manner
Keen eye for process improvements
Experience with general ledger accounting systems
Strong problem-solving skills
Excellent verbal and written skills
Excellent accuracy & efficiency
The ability to work with & contribute to a great team
Intermediate knowledge of Microsoft Office programs (word, excel & outlook

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