Finance Specialist

Job description:

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

Philippine Finance Operations:

• Process payroll every 15th and 30th of the month, including computations, adjustments, deductions, and statutory contributions.
• Ensure full compliance with Philippine regulations (SSS, PhilHealth, Pag-IBIG, BIR); file and remit all mandatory reports and returns (e.g., 1601-C, 1601-E, 1702, 1702Q, 0619E, 1601EQ, 1604E, 2250Q).
• Conduct bank reconciliation for BDO and other local accounts to ensure record accuracy.
• Prepare monthly financial statements, including income statements, balance sheets, and cash flow reports.
• Manage vendor payments, utilities, and other operational expenses, ensuring timely disbursements.
• Organize and categorize local expenses for accurate accounting, tax filing, and budgeting.
• Maintain updated BPI online banking records, enroll new users, and upload payment data files.

U.S. Finance Operations:

• Prepare and send client invoices every 1st of the month for U.S.-based clients; manage follow-ups and resolve billing questions.
• Reconcile Chase bank accounts and verify alignment with internal financial reports.
• Support U.S. payroll coordination for remote team members, ensuring hours, rates, and payments are accurate.
• Assist in cross-border accounting by syncing financial data between U.S. and Philippine records.
• Monitor and update client payment status, coordinate with management for overdue accounts, and maintain records of paid/unpaid invoices.
• Support month-end and year-end closing activities and liaise with external accountants for reporting and tax filings.

Compliance & Reporting:

• Ensure adherence to financial, tax, and labor regulations for both Philippine and U.S. operations.
• Maintain accurate, confidential records for audits and compliance reviews.
• Prepare reports for leadership, including summaries of revenue, expenses, payroll, and remittances.

Collaboration & Support:

• Participate in weekly L10 meetings to present financial updates and address budget-related items.
• Coordinate with HR and Operations on payroll, benefits, and employee reimbursements.
• Support continuous improvement of financial systems, tools, and documentation.

Qualifications:

• Bachelor's degree in Accounting, Finance, or Business Administration.
• Minimum 3 years of experience in accounting or finance, preferably with exposure to both PH and U.S. business operations.
• Strong knowledge of Philippine payroll, taxation, and compliance requirements.
• Familiarity with U.S. invoicing and bank reconciliation processes is a plus.
• Proficient in QuickBooks Online, Google Workspace, and MS Office Suite.
• Experience in bookkeeping, accounting, accounts payable, accounts receivable, payroll, admin support, and file management.
• High attention to detail, analytical mindset, and strong sense of accountability.
• Excellent communication and coordination skills across multicultural teams.
• Must be amenable to work at night
• Must have own working asset (Computer - Atleast i5 processor and 4GB Ram; Webcam; Noise Cancelling Headset)
• Must be amenable to working with time trackers (example: Time Doctor, Hubstaff, Clockify, Team Logger)

Benefits:

• PH Mandated Benefits
• Night Differential
• Paid Leaves
• Holiday Premiums
• Internet Allowance
• Electricity Allowance
• HMO
• 13th month pay
• Annual Performance Appraisal