Corporate Affairs Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Da Prosperitas Holding Incoporated Full time ₱600,000 - ₱1,200,000 per year

Work Arrangement:

  • Schedule: 6 days a week
  • Work Setup: On-site / In-person

Job Summary:

The Corporate Affairs Assistant is responsible for assisting in the processing and renewal of government registrations, permits, and licenses, including SEC, LGU, and business-related documentation. The role also provides administrative support during DOLE inspections and assists in the preparation of reports and documentation for DOLE-related cases as needed. This position ensures compliance with regulatory requirements and helps maintain the company's good standing with government agencies.


Key Responsibilities:

1. Government Liaison and Documentation

  • Process and assist in the registration, renewal, and updating of company permits and licenses (SEC, BIR, DTI, Barangay, Mayor's Permit, and other LGU requirements).
  • Prepare and organize supporting documents needed for regulatory submissions and inspections.
  • Maintain accurate records and databases of all permits, certificates, and compliance documents.
  • Ensure timely renewals and submissions to prevent penalties or lapses in compliance.

2. DOLE Coordination and Support

  • Assist in preparing documents, reports, and responses for DOLE inspections or inquiries.
  • Attend DOLE inspections as company representative when required, ensuring compliance with labor regulations.
  • Provide administrative support in handling DOLE-related cases, including coordination with HR and legal representatives.

3. Regulatory and Administrative Assistance

  • Coordinate with government offices such as SEC, DOLE, LGUs, and other agencies for filings, updates, and submissions.
  • Monitor changes in government requirements and inform management of relevant updates.
  • Support the Compliance or Corporate Affairs Officer in preparing periodic compliance reports.
  • Ensure confidentiality of all corporate and employee-related documents.

Qualifications:
  • Bachelor's Degree in Legal Management, Public Administration, Business Administration, Political Science, or a related field.
  • At least 1–2 years of experience in business permits processing, corporate affairs, or government liaison work.
  • Familiarity with government registration processes (SEC, DOLE, LGU, BIR).
  • Strong organizational, communication, and coordination skills.
  • Proficient in MS Office (Word, Excel, PowerPoint) and document management tools.
  • Detail-oriented, proactive, and able to handle multiple tasks with minimal supervision.

Preferred Attributes:
  • Experience in handling permit renewals and government correspondence.
  • Able to maintain professionalism when dealing with government officers and external representatives.
  • Trustworthy, responsible, and capable of managing confidential information.
  • Willing to travel or visit government offices as needed.

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