Accounting Assistant for Billing

2 weeks ago

Kamuning, Philippines Convergent Outsourcing Solutions Inc. Full time ₱240,000 per year

Job Summary:

The Accounting Assistant – Billing is responsible for the accurate and timely generation of billing statements related to bank auto loan repossession accounts. This role ensures that all billings are properly supported, validated, and aligned with client-approved rates and service deliverables. The position also involves close coordination with the Operations and Field Teams to gather billing data, monitor submissions, and ensure all invoices are processed and submitted within the client's required timeline.

Key Responsibilities:

1. Billing Preparation and Validation

  • Generate billing statements and invoices for repossessed auto loan accounts based on verified reports from the Operations and Field teams.
  • Ensure all billing computations are accurate and supported with complete documentation (e.g., pullout reports, repossession logs, acknowledgment receipts, liquidation reports).
  • Validate client rate structures, applicable taxes, and billing templates prior to submission.
  • Maintain proper billing codes and classifications for easy reference and audit.

2. Coordination and Data Management

  • Coordinate with Field Account Officers and Operations Managers for verification of completed repossession activities before billing.
  • Ensure that all billing data are received, encoded, and summarized on time for monthly invoice generation.
  • Maintain organized electronic and hard-copy billing records for each bank client.
  • Track submitted billings and secure client acknowledgment receipts or confirmations.

3. Monitoring and Reporting

  • Maintain a billing monitoring file to track submitted, pending, and approved billings per client.
  • Assist in reconciling billing variances, returned billings, or discrepancies raised by clients.
  • Generate regular billing status and aging reports for review by the Accounting Supervisor and Finance Manager.

4. Administrative and Audit Support

  • Support the Finance Department in audit preparation by ensuring that all billing documents are complete, accurate, and readily retrievable.
  • Assist in responding to client inquiries related to billing statements or supporting documents.
  • Perform other related accounting or administrative tasks as may be required.

Qualifications:

  • Bachelor's degree in Accountancy, Accounting Technology, or Finance-related field.
  • At least 1 year of experience in billing or accounting, preferably within a collection or repossession
  • Proficient in MS Excel and Word (knowledge of formulas and summary reports preferred).
  • Strong attention to detail and ability to handle multiple billing deadlines.
  • Effective communication and coordination skills across teams.
  • High sense of integrity, confidentiality, and accountability.

Core Competencies:

  • Accuracy and Attention to Detail
  • Time Management and Organization
  • Analytical and Problem-Solving Skills
  • Collaboration and Communication
  • Integrity and Professionalism

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19, Php20,000.00 per month

Benefits:

  • Pay raise

Work Location: In person

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