Finance and Admin Staff

3 days ago

Manila, National Capital Region, Philippines The Mills Global Customs Brokerage Inc. Full time ₱800,000 - ₱1,200,000 per year

He/She is responsible for delivering comprehensive support in financial management as the primary function, followed by administrative operations and government liaison work. The role covers accurate financial transaction processing, record-keeping, payroll and statutory contributions, efficient office management, coordination with government agencies, and preparation of legal and compliance documentation. This position plays a key part in maintaining the company's operational efficiency, financial integrity, and adherence to regulatory requirements.

  • Prepare, process, and monitor invoices, payment requests, vouchers, and reimbursements.

    • Maintain accurate and updated financial records, ledgers, and supporting documents.

    • Assist in monthly and annual budget preparation, monitoring, and reporting.

    • Process payroll, compute overtime, apply applicable deductions, and remit statutory contributions such as SSS, PhilHealth, Pag-IBIG, and applicable withholding taxes.

    • Coordinate with external auditors, accountants, banks, and suppliers to ensure timely settlements and compliance filings.

    • Coordinate with stakeholders on billings, payments, and account matters.

    • Generate financial summaries, reports, and reconciliations for management review.

    • Maintain organized filing systems for financial, administrative, and compliance records.

    • Oversee procurement and inventory of office supplies and equipment.

    • Coordinate schedules, travel arrangements, meetings, and company events.

    • Support the implementation of company policies and internal communications.

    • Handle correspondence, documentation, and internal requests from various departments.

    • Serve as the company representative in dealings with government offices such as BIR, SSS, PhilHealth, Pag-IBIG, DOLE, SEC, and LGUs.

    • Prepare and submit required forms, permits, registrations, and compliance reports.

    • Follow up on applications, clearances, and approvals to ensure timely processing.

    • Maintain positive relationships with relevant government agencies to facilitate efficient transactions.

    • Draft, review, and format company memoranda, notices, standard agreements, and correspondence as directed by management.

    • Assist in the preparation, organization, and filing of contracts, compliance reports, and company documentation.

    • Liaise with external counsel, government agencies, and regulatory bodies for submissions, filings, or follow-ups.

    • Maintain confidentiality of all financial, HR, and compliance matters.

Qualification

  • Graduate of BS in Business Administration, Finance, Accounting, or any related course
  • Fresh graduates are welcome to apply
  • Basic knowledge of MS Office (Excel, Word)
  • Organized, trustworthy, and eager to learn
  • Good communication and interpersonal skills
  • Able to follow instructions and complete tasks on time

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