Executive Assistant

Job Title: Senior Executive Assistant & Project Coordinator to CEO (Remote, Philippines)

Location: Fully remote (Philippines-based)

Salary: ₱100,000 / month + 13th month + private healthcare + other benefits

Role Type: Full-time, long-term

Reports to: CEO (Australia)

I'm an Australian CEO running multiple businesses and multiple projects. I need a senior, highly capable Executive Assistant who can wrap around me, keep my world under control, and stay several steps ahead.

This is not a junior role.

You will be part Executive Assistant, part Project Coordinator, and part personal organiser and my right hand man/woman. You'll help run my business life, project life and personal life so I can focus on high-value work.

Grange is a leading property investment and development firm with a quant-driven approach and international workforce. Our work is rooted in rigorous analysis and aims to drive projects that align with environmental and societal values whilst delivering outsized returns to our capital partners. Our portfolio spans 3 states with an end value of $4B AUD.

Mission Statement:

Our mission is to create an environment of intellectual excellence and curiosity, driven by quantitative analysis and the shared collaboration and intelligence of our team, to generate alpha. We seek to be the tip of the spear.

1. Executive & Personal Support

2. Full calendar ownership – booking, reshuffling, time-blocking, protecting focus time

3. Inbox management – triaging, drafting replies, chasing responses, keeping things organised
4. Travel & logistics – flights, hotels, itineraries for business and personal travel

5. Personal admin as needed (appointments, reservations, simple life logistics, etc.)

6. Project Coordination Across Multiple Businesses

7. Track and follow up multiple concurrent projects across different entities

8. Coordinate with investors, consultants, lawyers, planners, engineers, finance and internal team
9. Make sure deadlines, deliverables, proposals and reports do not slip

10. Keep a clear record of who is doing what by when, and follow up until it's done

11. Systems, Documents & Workflow

12. Maintain and update boards – tasks, owners, statuses, due dates, history

13. Ensure proposals, contracts, technical reports and key documents are correctly filed in
14. Forward and route emails to the right people with the right context

15. Build and maintain simple trackers, checklists and SOPs to keep things running smoothly

16. Communication & Stakeholder Management

17. Professionally represent the CEO in written communication with investors, partners and consultants

18. Prepare concise summaries, notes and action lists from calls and email threads
19. Confidently follow up with senior stakeholders – polite, but direct and persistent

This is a senior role. We are not looking for a junior or a fresh graduate.

Must-haves:

• 5–10+ years as an Executive Assistant / Senior EA / Project Coordinator supporting senior leadership (ideally a CEO, Founder or C-level)
• Proven ability to manage many moving parts – multiple projects, multiple businesses, multiple stakeholders
• Very strong attention to detail – you notice errors, missing files and loose ends and fix them
• Excellent written and spoken English – you will be emailing investors and senior professionals
• Highly organised and structured – you naturally think in systems, lists and priorities
• Comfortable working remotely and aligning to Australian time zones
• Proactive – you don't wait to be told the same thing twice; you anticipate needs and act

Nice-to-haves:

• Experience with , , or similar tools (Asana, Notion, Google Drive, etc.)
• Experience working with Australian or other international clients
• Background in property, investments, consulting or professional services

• ₱100,000 PHP per month
• 13th month pay
• Private healthcare
• Performance-based benefits / bonuses
• Fully remote – work from anywhere in the Philippines [or abroad] with a reliable setup
• Direct, day-to-day partnership with the CEO on meaningful projects
• A long-term role with room to grow responsibilities if you perform well

• You like being the person who keeps everything together
• You enjoy managing complexity and staying on top of many tasks at once
• You take pride in accuracy, organisation and follow-through
• You are comfortable being direct and honest, and you're not easily intimidated by senior people
• You want a boss who values competence, initiative and clear thinking

Please submit:

• Your CV

• A short cover note outlining:

• Your experience supporting a CEO / senior executive

• A specific example where you managed multiple projects/stakeholders and kept everything on track
• The tools you've used (e.g. , Box, Asana, Notion, Google Workspace, etc.)

If this sounds like the kind of role where you know you would excel, we would genuinely like to talk.

Please click Apply and send your CV plus a short cover note.