Business Operations Assistant

2 weeks ago


Philippines Medva Full time ₱300,000 - ₱450,000 per year

We are seeking a proactive and detail-oriented Business Operations Assistant to join our remote team. In this versatile role, you'll provide critical administrative and operational support across various departments. From employee onboarding and data reporting to vendor coordination and document management, you'll play an essential role in keeping day-to-day operations running smoothly.

This is a generalist administrative VA role ideal for someone who thrives in a dynamic, fast-paced environment and has a knack for organization and follow-through.

Key Responsibilities

Employee & Vendor Management

*

Assist in onboarding new employees by setting up user accounts on various ordering and software platforms.

*

Add users and locations to internal systems and platforms.

*

Monitor compliance and ensure documentation adheres to company and regulatory requirements.

*

Coordinate vendor orders and deliveries; follow up on shipment issues or delays.

Administrative & Project Support

*

Maintain and organize important business documents (e.g., leases, business licenses) in shared/cloud drives.

*

Track ongoing processes such as provider credentialing and license applications.

*

Support HR with onboarding tasks to ensure seamless transitions for new hires.

*

Provide operational support across teams as needed.

Data & Reporting

*

Gather and compile data from multiple sources including phone systems and credentialing platforms.

*

Generate reports and manage spreadsheets to monitor key operational metrics.

*

Assist with basic accounting and vendor payment inquiries.

Qualifications

*

At least 2 years of experience in administrative or business operations support.

*

Excellent attention to detail and organizational skills.

*

Proficient in Microsoft Excel, Google Sheets, and general data management.

*

Comfortable using cloud-based platforms such as Google Drive and/or SharePoint.

*

Strong communication and problem-solving abilities.

*

Ability to prioritize multiple tasks while meeting deadlines.

*

Experience with ordering platforms (e.g., Amazon, McKesson) is a plus.

*

Familiarity with project management tools like is a bonus.

*

Bachelor's degree preferred, or equivalent relevant experience.



  • , , Philippines Shell Business Operations Full time

    Overview Make a real impact in Shell’s financial control landscape by supporting driving SOX testing for Group Reporting and complex accounting areas. Join a team where your expertise drives assurance and quality across global processes. Responsibilities Support the CTE Manager in ensuring Group Reporting financial controls are tested for design and...


  • , , Philippines Shell Business Operations Full time

    Where you fit in This post will be responsible for supporting the Team Manager in delivering value to Shell through operating and innovating world-class Accounts Payable RTP process. This position requires working closely with various stakeholders across different levels in CP, Businesses and Finance What’s the role Your primary accountabilities will...


  • , , Philippines Shell Business Operations Full time

    What’s the role As Payroll Accounting Analyst, you will have a thorough understanding of the End-to-End Shell Pay People Process, using the HR and Financial Systems that are fundamental to ensure accounting is correct and controls are operated effectively. This role will also ensure compliance to Data Privacy as PA deals with Employee Confidential...

  • Project Analyst

    2 weeks ago


    , , Philippines Shell Business Operations Full time

    Job Description: Are you looking for an opportunity to develop your understanding on changes and updates in accounting standards & group policies (Group Financial Reporting Manual), and its impact on group, internal & statutory financial reporting and closing activities? If you are driven by passion to enhance business knowledge and keep updated on business...


  • , , Philippines Shell Business Operations Full time

    Overview Are you looking for an opportunity to develop your understanding on changes and updates in accounting standards & group policies (Group Financial Reporting Manual) as it relates to varying business activities, and its impact on group & statutory financial reporting and closing activities? If you are driven by passion to enhance business knowledge...

  • KYC Junior Analyst

    1 week ago


    , , Philippines Shell Business Operations Full time

    Overview Reporting to the Financial Crime Screening Team Lead, the FC Screening Analyst is part of the Financial Crime Operations team within the Global Financial Crime team. The team undertakes Counterparty Screening – the checking of potentially adverse information relating to a counterparty which may impact our willingness to transact with them. This...

  • Senior Analyst

    1 week ago


    , , Philippines Shell Business Operations Full time

    Overview Job Description: What’s the role The purpose of this position is for the incumbent to play a key role in GSR Manila’s change journey in continuing the process’ transformation to a trail blazer for how Finance and the Business work together to deliver end to end value. Responsibilities What you’ll be doing The analyst is expected to deliver...


  • , , Philippines Executive Operations, LLC Full time

    Overview We are seeking a proactive and detail-oriented Security Operations Center (SOC) Analyst Level 1 to join our team at EXOP. In this entry-level role, you will monitor and respond to security alerts, help mitigate security incidents and support the overall security posture of the organization. As a SOC Analyst Level 1, you will work closely with senior...

  • Financial Analyst

    3 weeks ago


    , , Philippines Executive Operations, LLC Full time

    Overview We are seeking a highly motivated and detail-oriented Financial Analyst to join our finance team at Executive Operations. The ideal candidate will have a strong understanding of accounting principles and financial processes, with experience in accounts payable, accounts receivable, budgeting, and general financial analysis. As a Finance Analyst, you...

  • Executive Assistant

    6 days ago


    , Metro Manila, Philippines ELITE BUSINESS SOLUTIONS Full time

    The Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless...