Marketing & Admin Assistant

5 days ago

Makati City, National Capital Region, Philippines One Outsource Direct Corporation Full time

Job Summary

The Marketing and Administrative Assistant will provide comprehensive support to the management team by handling a variety of administrative and marketing-related tasks. These include preparing reports and documents, organizing travel arrangements, assisting in meetings, and supporting marketing initiatives. The ideal candidate should be organized, detail-oriented, and capable of managing multiple priorities efficiently.

This role is open to fresh graduates, particularly those with a degree in Marketing Management or related fields, who are eager to gain professional experience in both marketing and administrative functions.

Responsibilities:

  • Preparing financial statements, reports, memos, invoices, letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant but not required.
  • Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
  • Providing general administrative support.

Qualifications:

  • Bachelor's degree in Marketing Management, Business Administration, or any related field.
  • Fresh graduates are encouraged to apply.
  • Proven experience as an executive assistant, administrative assistant, or in a related support role is an advantage.
  • With project management skills.
  • In-depth understanding of the full Microsoft Office suite.
  • Strong organizational skills with the ability to prioritize daily workload.
  • Must be able to meet deadlines in a fast-paced and dynamic environment.
  • Proactive approach to problem-solving and strong decision-making abilities.
  • Excellent verbal and written communication skills at a professional level.

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