Project Manager Assistant

2 days ago

Philippines Alpha Full time $30,000 - $50,000 per year
About AlphaHire

AlphaHire is a high-growth recruitment firm focused on delivering exceptional hiring results for companies across industries. We pride ourselves on a fast-paced, collaborative environment where communication, organization, and flexibility are key to our success.

Position Overview

We are seeking a proactive and detail-oriented Project Management Assistant to support the Managing Partner and recruiting team in day-to-day operations. This role will serve as a central point of coordination across recruiters, clients, and internal stakeholders — ensuring efficiency, clarity, and follow-through in all aspects of our recruitment cycle.

Key Responsibilities
  • Candidate Coordination: Manage candidate submissions by tracking recruiter activity and ensuring all documentation is complete and submitted in a timely manner.
  • Client Communication: Collect and relay feedback from clients to recruiters; follow up as needed to ensure next steps are clear and executed.
  • Direct Sourcing: Assist in sourcing qualified candidates for urgent or high-priority roles, leveraging internal tools and platforms.
  • Scheduling Support: Coordinate interviews between clients and candidates, manage calendars, and confirm appointments.
  • ATS Management: Update and maintain our Applicant Tracking System (ATS), ensuring that candidate status, notes, and communications are accurately recorded.
  • Internal Workflow Optimization: Act as a communication bridge between recruiters and leadership, helping to flag delays, clarify expectations, and drive accountability.
  • Special Projects: Support other recruitment or administrative projects as needed, reporting directly to the Managing Partner or a designated team lead.

Qualifications
  • 3 years of experience in a fast-paced administrative, recruitment coordination, or executive support role
  • Familiarity with ATS platforms and basic recruiting workflows
  • Strong written and verbal communication skills
  • Excellent organizational and time management abilities
  • Comfortable handling confidential and sensitive information
  • Self-starter with a solutions-oriented mindset

Compensation & Benefits
  • Competitive salary commensurate with experience
  • Performance-based bonuses
  • Flexible work hours
  • Opportunities for growth within a fast-scaling organization

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