Senior Facilities Coordinator

Job Description:

We are looking for a DOLE OSH Site Safety Officer IV to join our Global Workplace Services Team (Facilities) to support our Manila operations.

As Site Safety Specialist, you will support the APAC Facilities Manager in promoting safety culture while upholding Remitly's cultural values. You'll manage all safety aspects of administrative workplace services, including maintenance, procurement, logistics, housekeeping, and security. You'll refine the Company's OSH Program and HSE initiatives, and lead site business continuity, incident response, and emergency management. You'll also guide Safety Officers on implementing safety drills, training, and workshops in adherence to DOLE OSH standards. Proactively gather feedback through walkthroughs, FGDs, and surveys to enhance safety infrastructure, continuously monitor hazards, and take corrective actions to maintain a safe and compliant environment.

Duties and Responsibilities:

• Ensure the site complies with all applicable OSH standards (DOLE Republic Act 11058, DOLE D.O , & DOLE D.O for a safe and healthy working environment.

• Achieve 100% safety and occupational health for Remitly personnel, operations, company assets, and the environment through effective planning, inspection, monitoring, follow-up, and resolution of all HSE matters.

• Improve the company's OSH Program and Policy and OSH Committee functions.

• Conduct and validate regular HSE inspections and reports for all onsite areas, and perform site-wide safety risk assessments to identify hazards and recommend appropriate measures.

• Regularly inspect office spaces, facilities, and equipment to ensure they are well-maintained, in impeccable condition, and comply with established standards and regulations.

• Support the site during Business Continuity Plan (BCP) Events, supervise Emergency Response Team operations during BCP activation, and maintain Emergency Preparedness Procedures for disaster situations like floods, fires, typhoons, and earthquakes.

• Handle internal communications, creating and delivering facilities and BCP-related communications as needed.

• Provide HIRAC support for company engagement events and celebrations (e.g., holiday/summer parties, breakfasts, socials, quarterly team building) in partnership with local HR.

• Ensure employee compliance with company safety rules, facilities policies, and house rules.

• Investigate employee accidents and property damage, make recommendations, and lead the team in identifying root causes.

• Prepare the Accident Record Logbook as per DOLE-Bureau of Working Condition.

• Prepare accident statistics and accomplishment reports for management and DOLE at defined frequencies.

• Collaborate with the Clinic Team to align and improve operations and management programs, initiatives, and best practices.

• Conduct OSH Orientation for employees and supervisors on Occupational Safety and Health, and/or supervise training conducted by SO3s.

• Continuously monitor market/industry updates on safety situations, precautions, and responses, and report timely to the fire marshal for appropriate directions and implementations.

• Formulate, review, and update Health & Safety Policy, guidelines, and memoranda for implementation.

• Support Workplace Services Daily Operations.

• Assist the Facilities Manager with managing and directing, as well as monitoring and driving above-par vendor performance, to comply with Remitly and industry standards. This includes but is not limited to ancillary teams and vendors such as Security, Housekeeping, food concessionaire, building management, etc.

• Manage, assign and resolve incoming and ongoing facilities-related requests, trouble tickets and inquiries via Remitly's ticket tool (e.g JIRA).

• Support GWS by providing inputs for process, procedure, performance, and cost inputs.

• Support the site during Business Continuity Plan (BCP) Events. Supervise the operations of the Emergency Response Team during BCP activation.

• Maintain Emergency Preparedness Procedure to handle disaster situations such as floods, fires, typhoons and earthquakes.

• This role offers the opportunity to contribute to workplace safety across multiple Remitly sites globally and may include tasks or projects in support of broader Global Workplace Services initiatives.

Who You Are:

• A collaborative professional with demonstrated success working with executive and senior leaders, as well as across departments and geographies, driven and comfortable working in a fast paced environment.

• An excellent communicator, oral and written, in both the local language and English.

• Trustworthy in handling confidential information with discretion and sound judgment.

• Highly empathetic and workplace-experience focused, skilled in owning a portfolio of employee-related projects.

• Demonstrated program management expertise, with BCP, OSH, CSP and Pollution Control training certificates is an advantage but not required.

• Proficient in collaboration and productivity tools, including: Google Suite, Slack, Box, Microsoft Office in both Windows and iOS systems, as well as other complementary tools.

Required Experience:

• At least 7 years of cumulative experience as a Safety Practitioner/Consultant or at a similar capacity.

• Must be a Certified Safety Officer level 4.

• Preferred Credentials should include: Loss Control Management (LCM), Safety Program & Audit (SPA), & HIRAC.

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Remitly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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