Admin & Operations Intern

24 hours ago


Manila, National Capital Region, Philippines White Cloak Technologies, Inc. Full time $40,000 - $60,000 per year

We are looking for a highly organized and detail-oriented Chief of Staff (CoS) / Admin & Ops Intern to assist with admin tasks, expense tracking, and internal documentation.

Key Responsibilities

Administrative & Operational Support

  • Manage and organize internal documents, reports, and files (both physical and digital)

  • Coordinate meeting logistics, schedules, and follow-ups

  • Assist with procurement and vendor coordination

  • Provide general administrative support as needed

Expense & Financial Documentation

  • Prepare, track, and reconcile expense reports

  • Maintain accurate records of receipts, invoices, and reimbursements

  • Assist in compiling weekly and monthly financial summaries

Project & Task Management

  • Support tracking and updating tasks in our project management tool

  • Follow-up on pending tasks to ensure smooth workflow across teams

  • Assist in creating templates or SOPs for recurring tasks

Bonus: Creative & Comms Support (if applicable)

  • Assist with basic visual materials for internal use

  • Help ensure documents and presentations are professionally formatted

Qualifications

  • Highly organized and detail-oriented

  • Comfortable working with Google Suite

  • Familiar with expense tracking and financial reports

  • A self-starter who can work independently and manage multiple tasks

  • Experience with Canva or basic graphic design is a plus

  • Familiarity with Jira or project management tools is a plus


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