Administrative Assistant I

2 days ago

Western Bicutan P, Philippines Food terminal incorporated Full time

JOB TITLE: Administrative Assistant I

I. JOB SUMMARY

The Administrative Assistant I provides day‑to‑day clerical and operational support to keep office activities running smoothly. Responsibilities include managing calendars and meeting logistics; preparing and proofreading correspondence, reports, and presentations; maintaining electronic and paper records; processing invoices, expenses, and purchase orders; coordinating travel and office supplies; and serving as the first point of contact for staff, clients, and visitors. The role collaborates across teams, safeguards confidential information, and prioritizes competing deadlines to deliver accurate, timely, and customer‑focused service.

II. DUTIES AND RESPONSIBILITIES

  • Support in tracking cashier reports, daily sales, remittances and compliance updates.
  • Organized files for reports, reimbursement documents.
  • Verify data in google sheets to ensure accuracy of the records.
  • Monitor rice stock inventories from cashiers and prepare ATW requests.
  • Other Duties
  • Carry out other tasks as may be assigned in support of the successful implementation and documentation of the P20 and RFA Programs and the other matters in the office.
  • Coordinate with the PMT, IAU, BacD, Logistics, and Trading Unit on rice sales and inventory updates by tracking and monitoring deliverables of concerned units.

III. QUALIFICATIONS

  • Education: College Graduate.
  • Skills:
  • Proficient in online tools such as Microsoft Office, Google Docs, and Sheets.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Excellent time management and multitasking abilities with a focus on prioritization.
  • Strong sense of responsibility, punctuality, and discipline.
  • Good communication and interpersonal skills.

IV. WORKING CONDITIONS

  • May be required to work early mornings, evenings, weekends, and holidays.
  • Field-based work with exposure to varying weather conditions.

Job Type: Full-time

Work Location: In person

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