Executive Assistant

3 days ago

Manila, National Capital Region, Philippines Unified Accounting & Tax, LLP Full time ₱900,000 - ₱1,200,000 per year

Permanent Work From Home setup

Full-Time

With PTO, Birthday Leave

Choice of HMO and Insurance or both

Annual Merit Increase

Semi-annual Performance Bonus

About the role:

We are looking for a highly organized and detail-oriented Executive Assistant with project management experience to support the client's US-based leadership team and coordinate with their global accounting staff. This role will be the central point of contact for managing shared inboxes, routing client requests, and ensuring seamless communication between clients, our internal team, and outsourced staff. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment where accuracy and follow-through are essential.

Duties include but are not limited to:

  • Manage shared client inboxes (email and Slack), route incoming requests to the correct team members, and follow through to ensure timely responses
  • Maintain and update Google Sheets based on client requests and internal work
  • Support US-based founders while coordinating daily with our Philippines-based bookkeeping and accounting team
  • Monitor workflows in Karbon (project management tool) and suggest improvements in collaboration with our Head of Operations
  • Report on issues, inefficiencies, or opportunities to improve workflows
  • Provide occasional client-facing communication via email and Slack (no video calls required)
  • Maintain accuracy across calendars, project management tools, and reporting sheets.
  • Explore opportunities for automation (Zapier, workflow tools) to improve efficiency.

What We're Looking For:

  • 3–5+ years of experience as an Executive/Virtual Assistant, Project Manager, or similar role.
  • Prior experience with project management tools is a plus (Asana, Trello, , or similar)
  • Experience with Karbon is a major plus
  • Strong skills in Google Workspace (Sheets, Calendar, Drive) and Slack
  • Basic knowledge of bookkeeping and accounting workflows preferred.
  • Comfortable working with Excel/Google Sheets at an intermediate level (data entry, formulas, reporting)
  • Detail-oriented, proactive, adaptable, and a strong communicator
  • Ability to manage competing priorities and anticipate potential pitfalls
  • Not afraid to speak up with suggestions for process improvement
  • Excellent communication and writing skills
  • Must be willing to work on US hours

System requirements:

  • Computer Processor: Intel 8th generation or newer/AMD Ryzen 2000 series or newer
  • Memory/RAM: 16 GB
  • Computer OS: Windows 11 and future enterprise operating systems
  • Storage: 500 GB SSD
  • Primary Internet Connection: must be running on a 20+ Mbps wired plan (at least 5 Mbps for back up connection)
  • Extra Monitor
  • Microsoft Office License

Please send a copy of your CV in PDF format.

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱450,000 - ₱900,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱1,164,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Senior Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱600,000 - ₱1,200,000 per year

    Company OverviewWing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise.We...

  • Senior Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱1,800,000 - ₱2,400,000 per year

    Company Overview Wing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise. ...

  • Senior Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱600,000 - ₱960,000 per year

    Company OverviewWing Assistant is the world's most exclusive provider of elite executive assistants. We connect top-tier talent with the world's most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world-class support and delegation expertise.We...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱53,000 - ₱80,500 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant to Director

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱40,000 - ₱60,000 per year

    Key Responsibilities:Maintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱6,360 - ₱17,550 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Account Executive

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱38,000 - ₱50,000

    We are looking for emerging sales professionals to join our select team and continue to accelerate our growth and develop meaningful relationships with companies across the world. As an Account Executive, you will act as the first contact point for business executives across different industries and give every company the best representation of our...

  • General Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱1,200,000 - ₱2,400,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...