Procurement Associate

1 day ago

Mandaluyong City, National Capital Region, Philippines Petron Corporation Full time ₱500,000 - ₱1,000,000 per year

Primary Function

  • Procure assigned services at the most competitive terms and ensure timely delivery of required services while complying with the company's purchasing policies and procedures

Job Description

  • Effectively communicate and coordinate with contractors and proponents
  • Conduct pre-bid meetings and site and plant visits when necessary
  • Request for quotations; and evaluate and negotiate prices, terms and conditions to get the best value for money
  • Review scope of work and other bid documents received from the project proponents
  • Coordinates with the proponent for clarifications on the project and pre-bid meeting schedule
  • Prepares list of contractors to invite for approval of Top Management
  • Sends out Request for Quotations (RFQ) to Contractors
  • Attends pre-bid / clarification meeting whenever necessary
  • Reviews bid evaluation of the proponents
  • Facilitates negotiation meeting
  • Handles initial negotiation of contract price, if necessary, and or improvement of contract terms with contractors
  • Endorses contract award to Management
  • Initiates development of contract forms/formats specific to the nature of work of the projects handled
  • Prepares contract documents and coordinates with Legal and Finance departments on provisions of contract. Routes for approval and distributes notarized copies
  • Assists in the administrative aspects of contract execution particularly on the commercial terms
  • Assists the Manager and VP for Procurement in the implementation of various Technical, Legal and Environmental provisions/the Contract Agreement during discussion with Contractors/Vendors/Consultants, etc.
  • Reviews field change authorizations (FCAs), cost estimates, contract job appraisals and other contract related documents (e.g. waiver, etc.) as required and routes for approval
  • If necessary, follows up with proponent all billings of the contractor until 100% payment is done
  • Prepares weekly status update of projects being handled
  • Initiates and maintains professional relationship with actual and potential vendors/contractors
  • Maintains close communication and coordination with proponents and contractors.

Qualifications

  • Must have a Bachelor's degree preferably in Engineering, Accounting, Management, Social Sciences
  • Preferably with at least one (1) year experience in Procurement and/or Supply Chain Management
  • Must have the ability to assimilate technical information, assess market trend/supply vulnerability, choose the appropriate procurement strategy
  • Must be computer literate, especially in Microsoft Office and SAP
  • Must be able to work well with suppliers, contractors, government agencies, end users, and other support group within the company

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