Accounting Specialist

Job Summary

We are looking for a proactive, detail-oriented, and hands-on Accounting Specialist to join our team. This role is critical to the financial health and operations of our company. As an integral member finance team, you will be responsible for managing day-to-day accounting functions, including accounts payable, accounts receivable, general ledger accounting, and cost accounting.

You'll collaborate closely with operations, purchasing, sales, and management to ensure accurate financial reporting and control. This is a unique opportunity for a versatile accounting professional who thrives in a dynamic small-business environment and enjoys working across various accounting functions.

Key Responsibilities

1. Accounts Payable (A/P)

• Process and verify invoices, ensuring accuracy and proper approvals.
• Prepare and execute payment runs while maintaining compliance with payment
• schedules.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Coordinate with internal teams and vendors to address invoicing and payment concerns.
• Maintain and update accounts payable records and ensure proper documentation.
• Assist in month-end closing activities and finan iai :eporting.
• Reconcile accounts payable balance with the Trial Balance.
• Monitor aging reports and ensure timely settlements to avoid penalties.
• Prepare BIR reportorial requirements.
• Support internal and external audits by providing necessary documentation.

2. Accounts Receivable (A/R)

• Prepares timely and accurate billing of customers.
• Ensures Delivery Receipts and Sales Order are matched prior to invoicing customers.
• Prepares and maintains accurate records including sales journal, receipts and invoices.
• Timely and accurate application of payments to customer account.
• Performs Accounts Receivable account reconciliations to ensure that past due accounts
• are traced, identified and escalated for necessary handling.
• Investigates and communicates with customers to resolve bil ing discrepancies and disputes.
• Prepare weekly reports on accounts receivable status, ageing analysis and collection efforts for management review.
• Assists in cash/check collections and daily bank deposits for casn/check collections.
• Identifies and implement improvements in the accounts receivable process to enhance efficiency and accuracy.
• Assists in the BIR reporting of Output VAT

General Accounting

• Record day-to-day financial transactions and maintain the general ledger.
• Prepare and post journal entries, accruals, and month-end adjustments,
• Maintain fixed assets register, record asset additions, retirement, transfer and
• reclassification. Compute monthly depreciation and amortization.
• Assist with monthly and annual financial closing processes.
• Support internal and external audits by providing necessary documentation.
• Assist in BIR reportorial requirements

Cost Accounting

• Maintain accurate inventory costing and veluation in accordance with GAAP/IFRS.
• Perform monthly inventory reconciliations and adiustments as needed.
• Assist with physical inventory counts and cycle counts; reconcile discrepancies.
• Analyze inventory obsolescence and prenare related reports and provisions.
• Monitor changes in raw material, labor, and overhead costs, and update standards
• accordingly.
• Analyze actual manufacturing costs and compa e them with standards.
• Investigate and explain material, labor, and overhead variances.
• Work with production and store operations teams to identify root causes of variances and recommend corrective actions.
• Assist in BIR reportorial
• requirements.

Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years of progressive accounting experience, preferably in a manufacturing business.
• Experience in cost accounting, especially in manufacturing is a plus.

Technical Skills

• Advanced skills in Microsoft Excel (pivot tables, VLOOKUP, data analysis)

Soft Skills

• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy in financial data handling.
• Excellent organizational and time management skills.
• Ability to work independently and collaboratively with cross-functional teams.
• Effective communication skills, both verbal and written.

Job Type: Full-time

Benefits:

• Company events
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person