Administrative Officer

2 days ago

Fort Bonifacio, National Capital Region, Philippines Oak Drive Ventures, Inc. Full time

Full job description

Job Summary:

The Administrative Officer is responsible for ensuring efficient office operations and regulatory compliance while providing strategic support across business units. This role requires strong initiative, sound decision-making, and the ability to handle diverse administrative functions. The Administrative Officer also contributes to process improvements, vendor negotiations, and cross-departmental coordination to support the company's overall operational efficiency.

Duties and Responsibilities:

1. Office and Operations Management

  • Ensure the accurate and timely processing of company payments, billings, and related transactions.
  • Oversee office facilities, including repairs, maintenance, cleanliness, and vendor/service provider management.
  • Maintain office equipment and supply inventory to support uninterrupted operations.
  • Supervise front desk activities and deliver professional assistance to visitors, suppliers, and stakeholders.
  • Manage and monitor the performance of messengers, utility staff, and other support personnel to ensure efficient task execution.

2. Compliance and Documentation

  • Handle the timely processing and renewal of government permits, licenses, and insurance requirements to ensure company compliance.
  • Monitor and coordinate intellectual property (IP) filings, renewals, and reports across all business units.
  • Oversee documentation routing and submission for banking, government, and corporate compliance requirements.

3. Human Resources Support

  • Assist in employee pre-onboarding and onboarding.
  • Provide administrative support for HR programs, including employee engagement initiatives and company-wide events.
  • Coordinate with HR and other departments to ensure efficient execution of employee-related processes.

4. Strategic Contribution

  • Lead and take ownership of special administrative projects
  • Proactively identify opportunities to streamline workflows, optimize processes, and improve overall operational efficiency.
  • Support cross-functional and organizational initiatives that span multiple departments and business units.

Job Type: Full-time

Work Location: In person

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