Administrative Assistant

2 days ago

Fort Bonifacio, National Capital Region, Philippines Ubiquity Full time $25,000 - $55,000 per year

Responsibilities and Duties

  • Handle purchasing, procurement, and vendor sourcing
  • Create purchase orders and quotes, and coordinate payments to vendors
  • Perform general clerical duties including phone screening, photocopying, faxing, and mailing
  • Respond to requests for information and data, including online research and sourcing
  • Develop and maintain filing systems, including vendor information
  • Prepare and edit documents, correspondence, reports, drafts, memos, and emails
  • Schedule and coordinate meetings, appointments, and travel arrangements for managers
  • Maintain office supply inventories and coordinate office equipment maintenance
  • Process expense reports and bills
  • Coordinate company meetings, events, and special projects as requested
  • Manage calendars for executives
  • Perform other duties as assigned

Qualifications

  • Associate or bachelor's degree preferred
  • Prior experience as an Administrative Assistant; hospitality background preferred
  • Excellent oral and written communication skills
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent internet research skills
  • Ability to work independently and adapt to changing priorities
  • High attention to detail and accuracy
  • Ability to maintain a high level of confidentiality
  • Typing speed of at least 50 words per minute

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