Admin & Facilities Staff

2 weeks ago

Pasig, National Capital Region, Philippines Brenton International Venture Manufacturing Corporation Full time ₱250,000 - ₱500,000 per year

QUALIFICATIONS:

  • Bachelor's degree in Commerce, Marketing, Office Admin or equivalent
  • Atleast 1 yr. experience
  • Excellent organizational skills, communication skills and planning skills
  • Knowledgeable in MS Offices
  • Knowledge of standard office administrative practices and procedures
  • Reliable, initiative, motivation, highly organized, confidentiality, detail-oriented

EXECUTIVE MANAGEMENT

  • Manage and maintain executive's schedules, appointments and travel arrangements.
  • Arrange and coordinate meetings and events.
  • Receive, direct and relay telephone messages and fax messages.
  • Greet, accept and direct visitors and clients. Open, sort and distribute incoming correspondence.
  • Monitor and ensure that all billings paid before due date (e.g. credit cards, loans, water and electric bill).
  • Maintain accurate files/records and retrieve documents from filing system.
  • Prepare and ensure that all reports are submitted on time to immediate Supervisor/Manager or other in the organization in order to assist in the decision-making of top management.
  • All billings and checks to be released and issued are with approval of the superior.

ADMINISTRATION

  • Oversees the office inventory and stationary supplies for utility services.
  • Tracks the daily activities of the Utility Personnel.
  • Offers general assistance to the CHROD team, including scheduling meetings, writing reports, organizing files, and fulfilling any other administrative support tasks.
  • Coordinates with both external and internal contacts, in collaboration with the Executive Committee, to ensure follow-up and execution of planned activities.

BUILDING AND FACILITIES MANAGEMENT

  • Responsible in the facility management including all office equipment & maintenance tracking
  • (AC, Office lights, applying strictly the 5S projects, maintenance of signages and artwork, etc.).
  • Responsible in keeping the common areas of the office clean and tidy at all times.
  • Responsible in keeping the boardrooms clean and tidy at all times.
  • Ensuring all restrooms are functioning well with the complete handwash, toilet paper, and must be kept clean at all times.
  • Provide assistance to CHROD company events.
  • Coordinate with Operations on Safety activities and compliance.
  • Coordinate with corporate planning on OPEX planning and tracking for executives.
  • Must ensure to only sort and distribute incoming and outgoing correspondence without opening any of the envelopes and folders from all departments requesting for signature or approval.

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