retail operation admin staff

6 days ago


Cubao, National Capital Region, Philippines Greenstone Pharmaceutical H.K., Inc. Full time
Job Summary

Provides administrative, documentation, and coordination support to ensure the smooth daily operations of Katinko kiosks. The role focuses on, inventory monitoring, documentation, and coordination with warehouse and operations teams.

Key Responsibilities

Sales & Operations Support

  • Consolidate daily, weekly, and monthly kiosks report
  • Monitor sales performance per kiosk and flag variances or issues
  • Assist in preparing sales summaries for management review
  • Track promo compliance and pricing implementation at kiosks

Inventory & Supply Monitoring

  • Monitor stock level per kiosks based on reports from staff and warehouse
  • Assist in preparing replenishment requests and stock transfer documents
  • Track deliveries, pull-outs, and returns
  • Maintain updated inventory and SKU master list

Documentation & Compliance

  • Prepare and organize lease documents, contracts, and permits for kiosks
  • Assist in submission of mall requirements (sales reports, insurance, permits)
  • Maintain organized digital and physical filling system.
  • Ensure completeness of operational documents per kiosk

Coordination & Communication

  • Act as liaison between kiosk staff, operations team, warehouse, and finance
  • Coordinate with mall administration for billing, requirements, and concerns
  • Follow up on action items from the Retail Operations Manager
  • Assist in scheduling meetings, site visits, and kiosk openings

Payroll & Staff Records Support

  • Assist in checking attendance, time keeping, and schedules of kiosk staff
  • Checking of depo slip, Gcash and accounting matters.
  • Maintain updated staff records and assignments per kiosk

Other Administrative Tasks

  • Assist in opening and closing requirements for new kiosks
  • Perform other admin tasks as assigned by management
Qualifications
  • Graduate of Business Administration, Management, or related course
  • With at least 6 months-1 year admin or retail operations experience (preferred)
  • Proficient in Excel/Google Sheets and basic reporting
  • Organized, detail-oriented, and able to handle multiple kiosks
  • Good communication and coordination skills
  • Familiar with mall operations is an advantage

Key Skills & Competencies

  • Attention to detail
  • Time management
  • Basic data analysis
  • Documentation and filing
  • Retail operations understanding
  • Coordination and follow-through

Performance Metrics (KPIs)

  • Timeliness and accuracy of sales and inventory reports
  • Completeness of kiosk documentation
  • On-time submission of mall requirements
  • Accuracy of inventory and accounting-related data
  • Responsiveness to operations concerns

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