Admin Assistant

4 days ago

Quezon City, National Capital Region, Philippines PCWORX IT Solutions Inc. Full time ₱600,000 - ₱1,200,000 per year

Job Description:

  • Manage calendars, appointments, and meeting schedules for staff and management Draft, review, and distribute memos, letters, and reports.
  • Maintain and update filing systems (digital and physical) for easy record retrieval.
  • Prepare meeting materials, minutes, and presentations as required.
  • Monitor and manage office supplies and coordinate with vendors for replenishment.
  • Assist in processing documents, permits, and other administrative requirements.
  • Coordinate travel arrangements, accommodations, and itineraries for staff when needed.
  • Support HR functions such as filing employee records and assisting during recruitment activities.
  • Handle petty cash, reimbursements, and simple financial record-keeping
  • Consolidate hard copy documents and translate them into formal reports from field staff or engineers.
  • Monitor and track daily tickets, requests, or task submissions, ensuring proper documentation and reporting.
  • Ensure office operations comply with company policies and procedures
  • Provide general support to visitors, clients, and employees to ensure smooth day-to-day operations.
  • Perform other related tasks as may be assigned from time to time.

Minimum Qualifications:

  • An Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Communications, or a related field is preferred
  • 1-2 years of experience in an administrative, customer service, or coordination role.
  • Proficient in Microsoft Office Suite (especially Excel, Word, and Outlook).
  • Experience in a manufacturing, logistics, or technical service environment is a strong plus.
  • Experience with CRM (e.g., Salesforce) or ERP (e.g., SAP, Oracle) software is highly desirable.
  • Clear and professional verbal and written communication skills for interacting with clients, vendors, and internal teams.
  • Fast and accurate data entry skills.

Job Type: Full-time

Language:

  • English (Preferred)

Work Location: In person

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