Materials Management Supervisor, Shared Services

REQ12124 Materials Management Supervisor, Shared Services (Open)

Position Summary
The Materials Management Supervisor, Shared Services is responsible for the maintenance of Supply Chain data management systems (e.g. BirchStreet Systems, PR/PO Monitoring List, etc.), document processing, issue resolution and providing support with the Materials Management team. He / She manages day to day activities of the Materials Management Coordinators, Shared Services trains, coaches and guides them throughout the delivery of their tasks.

The Materials Management Supervisor, Shared Services supports the Manager, Contracts & Materials Management on providing support to multiple Business Units and Melco locations for all Material Management related requirements such as but not limited to, Item Creation, Item Modification, Order Sheet Maintenance, Order Sheet Creation and others.

Primary Responsibilities

• Works closely with Supply Chain Management Team to ensure all productivity is reported – vendor accreditation, invoices, item master data, manual PRs and POs, etc.
• Manages day to day activities of the Materials Management Coordinators, Shared Services.
• Leases with all Melco locations to ensure continues support of the centralized Material Management services.
• Manages requests received through SharePoint tool and coordinates with the team to provide support to requestor teams at all Melco locations.
• Ensures all requests are handled in a timely manner and prioritizes accordingly.
• Assists SCM Procurement Team in uploading price list in BirchStreet System according to the bidding schedule.
• Maintains and reviews Supply Chain Management Systems (e.g. BirchStreet System, Manual PR/PO Monitoring List, etc.) accurately and on timely basis.
• Coordinates with Business Units, suppliers, etc. if there are issues with data or information provided.
• Performs cleansing of master data in BirchStreet System per schedule.
• Conducts productivity analysis and prepares ad hoc reports as required.
• Processes improvement initiatives to achieve work efficiency.
• Familiarizes and acts accordingly with the Supply Chain Policies and Procedures manual.
• Accuracy and efficient turn-around time management:

13.1. Contact Reference Form (CRF) – for vendor accreditation, within 3 to 4 working days to collate supplier documents and ensures documents are complete.

13.2. Follow through with Investigation Department on accreditation approval and Accounts payable on the vendor code.

13.3. BirchStreet System items master file application form – item code created within 3 working days.

13.4. Daily posting of invoices in BirchStreet System system with PO and Delivery Sheet.

13.5. Manual PO's invoice transmittal to Business Unit.

• Tracks and reports variances and recommend process improvements to minimize discrepancies.
• Assists Supply Chain Management in filing, clerical, correspondence, reconciliations and reports.
• Prepares month-end reports (e.g. accruals, journals, etc.)
• Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirement.
• Manages routine correspondence and ensures verbal and written communications are accurate, detailed and are clearly prioritized.

Key Performance Indicators

• Accurate with a keen attention to detail
• Good sense of responsibility and urgency
• Good communication skills within and outside of organization.
• Good analytical and problem-solving skills
• Cost Savings Initiatives.
• Product Sourcing in a timely manner.
• Accuracy, attention to detail and meeting deadlines are all required skills.
• On time issuance of purchase requests for stock inventory replenishments.
• Monitoring of open purchase requests, ensuring conversion to purchase orders.
• Obsolete stock management and make delisting proposals for non-performing products.

Qualifications
I. Experience

• At least three (5) years of progressively responsible work experience directly related to the duties of the position.
• Diversified background with significant exposure to Supply Chain management and strategic sourcing.
• Hotel Food and Beverage background is a plus.

II. Education
Bachelor's Degree in Business of Supply Chain. MBA is preferred.

III. Skills / Competencies

• Demonstrates strong strategic thinking, negotiation, analytical and coordination skills.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited data exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Flexible and responsive to change.
• Demonstrated ability to lead teams through new business processes.
• Strong analytical skills, with keen understanding of relevant cost drivers.
• Experience forecasting in a consumer products environment utilizing BirchStreet System based products.
• Good understanding in hotel operation and Casino business.
• Excellent oral, written and presentation skills.
• Advanced Excel skills (v-lookups, pivot tables, etc.), MS Access / or other Data warehouse program.
• Sourcing and purchasing experience.
• Knowledge in tax and accounting system.

IV. Other Attributes

• Commitment to delivering excellent customer service.
• Works well under pressure.
• Passion for excellence, innovation and drive for results.
• Motivates, coaches, inspires, empowers and fosters teamwork among team members.
• Time Management skills.
• Constructive relationships are built with team members, customer and suppliers.
• Adheres to Company's vision and values.
• Achieves agreed objectives and accepts accountability for results.
• Demonstrated integrity.
• Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/Function.
• Sense of responsibility and urgency.
• Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirement