Recruiter / Admin

Job Purpose:

The Recruiter / Admin will handle full-cycle recruitment and general administrative functions to support Caring-One Iloilo's operations. This includes sourcing and hiring qualified candidates, maintaining compliance with government requirements, managing business renewals, and coordinating with various agencies (DOLE, SEC, SSS, PhilHealth, Pag-IBIG, BIR, and LGU offices).

This role requires an organized and resourceful individual who can balance people-focused recruitment with the administrative and compliance needs of a healthcare BPO. The position also entails coordination with the Subic Admin under ASI for unified processes and reporting across sites.

Key Responsibilities:

Recruitment & Onboarding

• Manage full-cycle recruitment: posting, sourcing, screening, interviewing, and endorsing candidates for final selection.
• Build and maintain a steady talent pipeline for current and future hiring needs.
• Coordinate with schools, training institutions, PESO, and other agencies for job fairs, career talks, and recruitment partnerships.
• Represent Caring-One in external recruitment activities and promote the company's brand as an employer of choice.
• Conduct background checks and ensure complete pre-employment documentation.
• Prepare job offers, contracts, and onboarding documentation for new hires.
• Assist in new hire orientation and ensure completion of 201 requirements.

Administrative & Compliance Support

• Coordinate with government agencies (DOLE, SSS, PhilHealth, Pag-IBIG, BIR, LGU, etc.) for statutory compliance, reports, and updates.
• Support business permit renewals, annual registration, and documentation for compliance audits.
• Maintain and update company records, certificates, and licenses.
• Track renewal schedules and prepare necessary documentation ahead of deadlines.
• Assist HR and Admin teams in monitoring compliance-related requirements and submissions.

Office & Site Administration

• Coordinate with building management for office maintenance, utilities, and safety requirements.
• Support administrative logistics for employee engagement activities, HR programs, and site events.
• Manage and track office supplies and ensure proper documentation for replenishment requests.
• Assist in coordinating vendor transactions and reimbursement processing.

Cross-Site Coordination

• Work closely with the Subic Admin under ASI to align recruitment and administrative procedures.
• Share documentation, reports, and updates to maintain consistency in compliance and reporting standards.
• Assist in implementing site-specific or company-wide HR and Admin initiatives.

Qualifications

• Bachelor's degree in Liberal Arts, Social Sciences, Psychology, Business Administration, or any related field.
• At least 1–2 years of experience in recruitment and/or administrative work, preferably in a BPO or service-oriented company.
• Familiarity with DOLE, SSS, PhilHealth, Pag-IBIG, BIR, and local government processes.
• Experience coordinating with schools, PESO, or government agencies for job fairs or recruitment drives preferred.
• Strong communication, coordination, and organizational skills.
• Proficiency in MS Office and online recruitment platforms
• Ability to multitask and manage priorities with minimal supervision.

Key Competencies & Attributes

• Resourceful and proactive in solving administrative and recruitment challenges.
• Professional and courteous when engaging with schools, agencies, and government representatives.
• High attention to detail and documentation accuracy.
• Ability to work independently and maintain confidentiality.
• Organized, flexible, and able to adapt to varying schedules.

Working Conditions

• Site-based role at Caring-One Iloilo.
• Standard schedule aligned with U.S. client hours (night shift: 8 PM – 5 AM, Monday to Friday).
• Schedule may be flexible as needed to attend daytime government transactions, job fairs, or school partnerships.
• May be required to extend hours during audits, compliance deadlines, or recruitment events.
• Reports directly to the HR Manager, with dotted-line coordination to Subic Admin under ASI.

Job Type: Full-time

Pay: From Php25,000.00 per month

Work Location: In person