Recruitment Admin Assistant

You're not just assisting—you're connecting people with possibilities. Join Smartsourcing and make every hire count.

Hi We're Smartsourcing, and we're searching for a full-time, onsite Recruitment Admin Assistant. You'll help us find, track, and welcome amazing talent—making sure every step of the hiring journey runs like clockwork. Around here, people are our priority, and you'll help us prove it.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

We're seeking a dynamic Recruitment Admin Assistant to support our partner company's hiring activities. In this role, you'll be an integral part of their talent acquisition process, from sourcing candidates to onboarding new hires. You'll be the engine that keeps the recruitment machine running smoothly, ensuring a positive experience for both candidates and hiring managers.

• Source top talent: Advertise open positions on leading job boards like Indeed and Seek, ensuring maximum visibility and attracting qualified candidates.
• Identify promising candidates: Screen applications and resumes, creating shortlists of candidates who best match the role's requirements. You'll have a keen eye for talent and the ability to identify the right fit.
• Manage the interview process: Schedule interviews, send invitations, and coordinate logistics, ensuring a seamless and professional experience for all involved.
• Handle essential paperwork: Review candidate documentation, ensuring accuracy and completeness. You'll be meticulous and detail-oriented in your approach.
• Facilitate onboarding: Draft and send employment contracts, and monitor the onboarding process, ensuring new hires have a smooth transition into their roles.
• Gather training feedback: Liaise with direct reports to collect feedback on training programs and monitor the completion of training modules. You'll play a key role in ensuring employee development.
• Track and monitor recruitment progress: Maintain accurate records of the recruitment process, providing updates and reports as needed.

Must-Have Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• The ability to work independently and as part of a team.
• A proactive and positive attitude.

Bonus Points for

• Previous experience in recruitment or HR administration.
• 4Familiarity with Applicant Tracking Systems (ATS).

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties

• Community give-back programs and personal development workshops

• And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Keep the hiring wheels turning—apply today and grow with Smartsourcing