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Executive Assistant

2 weeks ago

Angeles City, Central Luzon, Philippines JOBS360 Full time

Roles and Responsibilities

  • Provide high-level executive and operational support to the Senior Manager, ensuring focus on key business priorities and achievement of objectives and KPIs.
  • Manage complex calendars, meetings, and travel arrangements, ensuring efficiency and seamless coordination.
  • Handle email correspondence, prioritisation of calls, and communication follow-ups to maintain smooth operations.
  • Maintain confidentiality of sensitive information and ensure proper distribution of key updates.
  • Support project reporting, financial tracking, and document management to meet internal deadlines.
  • Build and maintain strong relationships with internal and external stakeholders, ensuring effective communication and collaboration.

Required Experience

  • Minimum of 5 years' experience in executive or senior administrative support, preferably within a corporate or construction environment.
  • Experience in managing multiple priorities and coordinating projects in a fast-paced, high-volume setting.

Minimum Qualifications

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven background in handling senior-level administrative or operational functions.

A Successful Candidate Must Have

  • Excellent communication, organisational, and time management skills.
  • Strong attention to detail, problem-solving ability, and proactive mindset.

Proficient With

  • Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, OneNote).
  • Jobpac, Procore, or similar project and financial management systems.

Experience Advantage

  • Experience supporting Australian or international executives.
  • Familiarity with project reporting, cashflow monitoring, and tender coordination.

ShoreXtra Perks

  • Day 1 HMO Coverage
  • Dayshift schedule
  • Fixed Weekends off
  • Game lounge
  • Shorelife perks (gym membership discounts and more)
  • Engaging monthly activities
  • Free and unlimited barista-style coffee
  • Free parking and shuttle services
  • Employee referral incentives (Bronze)