Admin Officer

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We're driven by our Group purpose, to power people and possibilities. 

THIS ROLE 

Support the Fund Legal and Structuring department in all Fund's Documentation related 

administration. Fund's documentation included, but not limited, to:

WHAT YOU WILL DO

• LPA / AoI
• Agreements 
• AIFM Agreement
• Investment Management Agreement
• Investment Advisory Agreement 
• Depo. Agreement 
• Admin. Agreement
• Distribution and Marketing Agreement 
• Annex IV agreement 
• C Agreement
• AML on assets Agreement
• Annual and Semi-Annual reports.
• Support the Marketing & Distribution department in the following admin tasks:
• Review and ensure the compliance of the marketing communications made to prospective 
• investors based on checklists and guidelines
• Support the administration and review the content and investors' access of the data room

The role will consist

• Gather all Fund's Documentation from internal and external stakeholders;
• Named, filed and log the Fund's Documentation in compliance with the AIFM Internal procedure;
• Ensure that all the Fund's Documentation is up to date;
• Support signature process (DocuSign), included, signature request form (IQonnect process);
• Following period of training prepare execution version of the agreements; amendments -fees schedules-, new sub-fund, etc.;
• Perform a first level of review and comment marketing communications based on guidelines provided by the AIFM; and
• Maintain and update the content and accesses of the virtual data room shared with prospective investors.

WHAT WE OFFER 

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye test and corporate GP
• Annual leave: All our employees are entitled to 25 days paid leave, plus all UK public holidays. Enhanced maternity and paternity, including shared parental leave and adoption leave
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day.

ABOUT YOU

• Proficient verbal and written English, other languages are an advantage
• Eager to learn and grow
• Ability to work in team: excellent interpersonal and communication skills towards management and staff
• Be well organized, with attention to detail and autonomous
• Drive, initiative and ownership
• Flexible working hours
• Master/Bachelor in Law or an equivalent degree
• A minimum of 2 years of relevant working experience in an administrative position
• Good command of Microsoft Office packages including Excel (no VBA needed), Word and 
• PowerPoint

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success lead to our sustainability and success. We're emotionally invested in our clients right from the beginning.