Admin/Liaison

2 weeks ago

Holy Spirit P, Philippines Saas Ventures Full time ₱250,000 - ₱500,000 per year

Overview

We are looking for a proactive Admin/Liaison Officer to help ensure the seamless operations of our department by managing a variety of clerical, administrative, and coordination duties. This role demands strong communication and teamwork, in alignment with our vision of creating a Smart Sustainable City through cutting-edge technologies and forward-thinking initiatives.

Responsibilities

  • Build and nurture relationships with agencies and external contacts.
  • Identify and pursue opportunities for meaningful collaboration across various industries.
  • Deliver friendly and efficient service that consistently exceeds client expectations.
  • Handle the pick-up and delivery of packages, documents, and other items to specified locations in accordance with delivery instructions.
  • Manage the application, collection, and processing of all bank-related documents on behalf of the company.
  • Ensure the accuracy of addresses and transportation details before undertaking any delivery or pick-up assignments.
  • Plan and choose the most efficient routes based on daily workload and priorities.
  • Perform additional duties as assigned by supervisors or management.
  • Assist in the renewal and upkeep of all company leases in the Philippines, including office spaces and residential units, ensuring timely action before expiration.
  • Prepare and submit necessary reports, such as liquidation reports, on a consistent basis.
  • Maintain company vehicles or transportation equipment by performing routine inspections, cleaning, and ensuring they remain in good condition.
  • Transport packages, documents, and materials securely and efficiently between designated locations.
  • Operate company vehicles to safely transport clients and visitors to and from various destinations.
  • Provide administrative and clerical support, including photocopying, printing, and filing documents as needed.
  • Assist and support fellow staff members in their daily tasks when required.
  • Maintain an up-to-date contact list of business partners.
  • Foster inter-departmental collaboration by facilitating meetings and joint projects.
  • Coordinate with HR, Admin, and other departments for document delivery, pick-up, and related tasks.
  • Offer support and assistance to both new and existing employees regarding work-related needs.
  • Help resolve issues concerning company vehicle registration and renewal processes.

Requirements

  • An associate's degree is required.
  • Minimum of two years of experience in a similar or related position.
  • Proficient in driving both manual and automatic vehicles.
  • Must hold a valid driver's license for motorcycles and four-wheeled vehicles, with a clean driving history.
  • Strong customer service mindset with a dedication to delivering exceptional service.
  • Outstanding written and verbal communication skills.
  • Demonstrated ability to establish and maintain effective professional relationships.
  • Self-driven, proactive, and focused on finding solutions.
  • Excellent analytical and numerical skills for data analysis and report generation.
  • Comprehensive knowledge of traffic laws and road safety regulations.
  • Experienced in handling various clerical and administrative responsibilities.
  • Willing to work flexible hours, including beyond standard business hours when required.
  • Prior experience as a driver, messenger, or in a similar role is a plus.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company events
  • Free parking
  • Fuel discount
  • Health insurance
  • On-site parking
  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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