Executive Assistant

A Career That Works as Hard as You Do

Find balance between ambition and personal fulfillment in a role that values both. Here's your chance to build a fulfilling global career without losing the hours that matter most to you. This role gives you the freedom to grow professionally in financial services-while still having your evenings and weekends for what you love most.

Job Description

As an Executive Assistant, you'll be the strategic right hand to a high-performing finance professional. You'll manage onboarding, streamline communications, organize travel and family logistics, support property management, and keep multiple projects on track-all while handling tasks that stretch from inbox zero to social media branding.

Job Overview

Employment type: Full-time

Shift: Night Shift (Mon-Fri, 9:00 PM - 6:00 AM PHT, Weekends Off)

Work setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3-5 years in administrative or executive assistant roles
• Strong background in email and ticket-based support
• Exceptional communication, organizational, and multitasking skills

Nice-to-Haves:

• Social media management experience, particularly LinkedIn
• Experience with personal/executive support or working in a startup environment
• Experience using HubSpot
• Familiarity with project/task management tools such as Asana

Your Daily Tasks

Business (S-Corp) Management

• Manage client onboarding and maintain updated customer records
• Handle invoicing, billing, and follow-up on payments
• Schedule and confirm appointments with prospective clients and manage follow-ups
• Build relationships with partner salespeople through email and gifts
• Track leads and maintain a CRM or pipeline document
• Record customer calls
• Provide customer support through email and ticket systems
• Manage proposals, contracts, and renewals
• Prepare and distribute sales materials and presentations
• Prioritize important messages and maintain an organized inbox
• Take notes from recordings, document action items, and follow up on deliverables

Rental Property Management

• Post property listings consistently on various platforms

Social Media Management

• Build and maintain a LinkedIn presence
• Research industry trends and suggest content ideas
• Draft posts and short articles to support personal branding
• Engage with connections, industry experts, and groups through comments and likes

Personal and Family Tasks

• Schedule personal and family appointments (e.g., doctor, dentist)
• Manage travel arrangements and logistics (flights, hotels, car services)
• Organize family events, dinners, outings, and reminders for special occasions
• Assist with gift shopping and delivery for birthdays, anniversaries, and holidays
• Send reminders for wellness commitments and schedule adjustments
• Track and manage miscellaneous personal tasks (e.g., boat delivery, dock scheduling)
• Use UpHabit to manage business and personal relationships using templates

Administrative Support

• Handle paperwork, documentation, filing, and organization
• Create and update documents, spreadsheets, and databases
• Organize files and folders in Google Drive

Portfolio Building (Possible)

• Research and identify potential rental property investments
• Search for and identify additional properties as needed
• Identify businesses for acquisition and initiate contact
• Research charities and initiate outreach for partnership opportunities

About the Client

Our client operates within the financial services and mortgage industry, providing tailored home loan solutions to help individuals and families achieve their real estate goals. With a client-first approach and focus on transparency, they simplify the lending process-ensuring smarter decisions and long-term financial growth for their clients.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra