Accounts Payable Specialist

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. MVP was founded with the aim to be a bridge between highly skilled offshore professionals and small, medium, and large-sized enterprises. MVPs build rapport with clients to help them scale ridiculously fast.

Are you hungry for growth, passionate about learning, and looking for a fun working environment? We got you Join our growing team of MVPs

We are looking for top talents who can effectively deliver excellent support to our valued Clients.

We offer learning opportunities, career growth, and work-life balance.

Accounts Payable Specialist (WFH)

Job Description:  

General Ledger / Trial Balance Maintenance:  

• Maintain accurate and up-to-date trial balance records by processing daily financial transactions, including accounts payable and credit card transactions.
• Ensure accurate coding of payment-related transactions to the appropriate trial balance accounts.

Accounts Payable:

• Process vendor invoices and employee expense reports, ensuring accuracy and timely payments.
• Monitor A/P balances and prepare monthly reporting to help the business understand our position and risks.  Manage and significantly improve the vendor approval process and set up.
• Establish guidelines for turnaround times for vendor approval and gather necessary documentation to ensure proper and compliant payments.
• Audit vendor invoices, identify discrepancies, and work with vendors to solve discrepancies.
• Code payments and bill credits to applicable vendor accounts accurately.
• Pull data, provide additional coding/information, and prepare for upload into NetSuite.

Credit Card Reconciliation:

• Review company credit card transactions to ensure expense compliance with company policies.
• Code credit card transactions to applicable trial balance accounts accurately.
• Reconcile credit card statements on a monthly basis.

Financial Reporting Support:

• Assist in month-end, quarter-end, and year-end close processes, including preparing journal entries and reconciling accounts.
• Perform monthly account reconciliation of the AP Aging and other applicable payable accounts.
• Help ensure compliance with GAAP and internal financial policies.

Time and Expense Tracking:

• Perform regular reviews of employee expense reports and ensure compliance with company policies.
• Submit timely reimbursements to eligible employees.

Audit and Compliance:

• Maintain organized records and documentation to support internal and external audits.
• Assist with preparing documents for audits, tax filings, and regulatory compliance.
• Perform sales & use tax filings in applicable jurisdictions.

Process Improvement and Coordination:

• Identify opportunities for process improvements to streamline daily accounting operations across multiple locations and subsidiaries.

Other Ad Hoc Tasks:

• Willingness to be a team player and occasionally complete activities outside of the normal course of the A/P Specialist's position.
• Back up for other team members as needed during their PTO.
• Assist with monthly bank account reconciliations, where needed.
• Assist with integrating financial records and systems from newly acquired companies into the client's accounting systems.
• Help with data entry and reconciliation as part of the post-acquisition financial integration process.

Qualifications:

• Bachelor's Degree in Accounting, Finance, or any related field.
• Proficiency with Accounting Software (NetSuite preferred) and Microsoft Excel.
• Basic knowledge of GAAP and financial reporting standards.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational skills, with a keen attention to detail.
• Excellent communication skills, both written and verbal.