Finance & Operations Specialist

1 week ago

Work from Home, Philippines Qualdoc Full time $40,000 - $60,000 per year

Finance & Operations Specialist

Job Type: Independent Contract

Pay Rate: $8.00 - $10.00/hr.

Location: Philippines

We are seeking a proactive and detail-oriented Finance & Operations Specialist to oversee bookkeeping, payroll, accounts receivable/payable, and operational documentation across our staffing, services, lab, and manufacturing divisions. Beyond day-to-day financial management, this role plays a key part in identifying and mitigating risk factors, forecasting cash flows, and streamlining systems and processes to support sustainable growth.

Key Responsibilities
  • Maintain accurate bookkeeping and daily financial records.
  • Manage JPM transactions, expense tracking, and departmental payroll allocations.
  • Handle Accounts Receivable (AR): issue invoices, monitor aging reports, record payments, and follow up on overdue accounts.
  • Handle Accounts Payable (AP): review vendor bills, verify purchase orders, reconcile accounts, and manage cash flow.
  • Process payroll weekly via Gusto, including commissions, bonuses, and employee changes.
  • Create and manage Purchase Orders (POs) and Sales Orders (SOs), ensuring accuracy and compliance.
  • Prepare professional proposals/quotations and track client approvals.
  • Conduct forecasting, financial analysis, and generate ad hoc reports.
  • Identify and mitigate financial and operational risk factors.
  • Forecast cash flows to support strategic planning and liquidity management.
  • Streamline systems and processes for efficiency and scalability.
  • Support insurance submissions, reconciliations, and other operational reporting.
Qualifications
  • Bachelor's degree in accounting, Finance, or related field preferred.
  • 3+ years of experience in bookkeeping, AR/AP, payroll, or financial operations.
  • Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and payroll systems (e.g., Gusto).
  • Strong analytical skills with experience in cash flow forecasting and risk management.
  • Process-oriented mindset with ability to improve workflows and systems.
  • Excellent communication skills for client and vendor interactions.
  • Ability to manage multiple priorities in a fast-paced environment.

Why Join Us

Be part of a dynamic team supporting diverse business operations.

Opportunity to make a strategic impact by improving financial systems and processes.

Competitive compensation and benefits package.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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