Document Controller

7 days ago

San Fernando, Central Luzon, Philippines ESCA Incorporated Full time ₱350,000 - ₱550,000 per year

PRIMARY PURPOSE:

The Document Controller is responsible for managing, maintaining, and ensuring the accuracy, accessibility, and security of all project-related documents. This role plays a critical part in ensuring compliance with document control standards, facilitating seamless communication among teams, and maintaining proper documentation throughout the project lifecycle.

JOB DESCRIPTION:

  • Receive, review, register, and store incoming and outgoing documents such as drawings, specifications, contracts, RFIs, and other technical records.
  • Ensure all documents adhere to the company's document control policies and relevant quality standards (e.g., ISO 9001).
  • Conduct periodic audits to verify document accuracy, version control, and compliance with internal and external requirements.
  • Coordinate and distribute documents to internal and external stakeholders, ensuring the right people have access to the correct versions.
  • Maintain confidentiality and control over sensitive documents by managing access permissions.
  • Provide support to engineering and project management teams by supplying necessary documents promptly and accurately.
  • Assist in preparing documentation for tenders, contracts, and project submittals.
  • Maintain a log of all incoming and outgoing documents, ensuring a detailed trail for audit purposes.
  • Generate periodic reports on document status, outstanding actions, and compliance issues.
  • Train staff on document management procedures and tools to ensure consistency across teams.
  • Recommend and implement improvements to document management practices to enhance efficiency.
  • Develop and maintain a well-organized, centralized filing system to ensure all documents are easily retrievable.
  • Use designated document control systems such as Aconex, ProjectWise, or SharePoint for efficient document management.
  • Flexibly undertake additional responsibilities as assigned, demonstrating adaptability and a commitment to organizational success.

EDUCATION, TECHNICAL CAPABILITY AND CAREER:

  • Bachelor's degree in Business Administration, Information Management, or a related field.
  • At least 1-2 years of experience as a Document Controller, preferably in a consulting engineering or construction firm.
  • Familiarity with engineering documents, drawings, and technical specifications is a plus.
  • Proficiency in document control systems (e.g., Aconex, ProjectWise, SharePoint) and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity in QMS (ISO 9001)
  • Basic knowledge of AutoCAD or other engineering software is advantageous.
  • Strong organizational skills with attention to detail and accuracy.
  • Excellent communication and interpersonal skills to collaborate with diverse teams.
  • Knowledgeable in registering and tracking of documents.
  • Managing of submission of logs, transmittals, and RFI logs.

Job Type: Fixed term

Contract length: 6 months

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance

Work Location: In person

  • Document Controller

    16 minutes ago

    San Fernando, Central Luzon, Philippines Katana TradeGrade Inc. Full time ₱168,000 - ₱216,000 per year

    Qualifications:Must be a graduate of BS Civil Engineering or any related course with relevant experience in the construction industry;With relevant experience in Quality, Document Control, and Management;Excellent interpersonal, verbal & written communication, and problem-solving skills;Proficient in MS Office (Word, Excel, PowerPoint) and other relevant...

  • Documentation Assistant

    18 minutes ago

    San Fernando, Central Luzon, Philippines Ageo System Solution Corporation Full time ₱250,000 - ₱400,000 per year

    Core responsibilitiesDocument preparation: Draft, format, and proofread a variety of documents, such as reports, policies, manuals, and presentations.Record keeping: Establish and maintain organized filing systems, both physical and digital, for easy retrieval of information.Information management: Assist with version control and document tracking to ensure...

  • PV Installation Quality Control Specialist

    2 weeks ago

    San Fernando, Central Luzon, Philippines SolutionCX, LLC Full time ₱40,000 - ₱60,000 per year

    Job Title: Photovoltaic Installation Quality Control Specialist Overview: The Photovoltaic Installation Quality Control Specialist ensures that solar installations are executed in compliance with NEC, building codes, and project plans. This role monitors construction quality, identifies deviations, and supports communication between field teams and other...

  • Quality Control Analyst

    39 minutes ago

    San Fernando, Central Luzon, Philippines Drugmaker's Laboratories Inc. Full time ₱450,000 - ₱850,000 per year

    Job Summary:We are seeking a highly motivated, detail-oriented, and dedicated Quality Control Laboratory Analyst to join our team. The successful candidate will play a key role in ensuring product quality and compliance with internal and regulatory standards. Ideal candidates should be graduates of BS Chemistry, Chemical Engineering, or Laboratory...

  • Quality Control Inspector

    7 days ago

    San Fernando, Central Luzon, Philippines JBTEC Flavors and Blends, Inc. Full time ₱30,000 - ₱60,000 per year

    Monitors compliance to line control start-up activities in ensuring the cleanliness and sanitation of area, tools and equipment to be used before production.Conducts daily verification of all testing and measuring equipment (e.g. thermometer weighing scale, caliper, etc.) to be used by production.Monitors and ensures in-process materials by confirming...

  • Pollution Control Officer

    2 weeks ago

    San Ildefonso, Central Luzon, Philippines Pcon International Corp. Full time ₱104,000 - ₱130,878 per year

    About the CompanyPCON INTERNATIONAL CORP is the company behind XLIME—the first modern, industrialized quicklime plant in the Philippines, located in San Ildefonso, Bulacan. We produce high-purity, high-reactivity quicklime using automated and environmentally responsible processes. Our products support critical industries like construction, mining, and...

  • Sample Control Associate/QA Assistant

    1 week ago

    San Fernando, Central Luzon, Philippines CRL Calabarquez Corporation Full time ₱300,000 - ₱450,000 per year

    Qualification:Graduate of Chemistry/Chemical Engineering/Environmental ScienceLicense not required but an advantageWith integrity and high work ethics, team-player, can work with minimum supervision.Location of Deployment: Rosario, CaviteResponsibilities:Sample receiving, handling, monitoring, encoding, subcontracting, etc.With exceptional oral and written...

  • Internal Auditor

    1 week ago

    San Fernando, Central Luzon, Philippines Zest-O Corporation Full time ₱900,000 - ₱1,200,000 per year

    Job description:We are looking for an Internal Auditor to add value and improve our operations by bringing a systematic and disciplined approach to the effectiveness of risk management, control, and governance processes. The successful candidate will possess a thorough knowledge of accounting procedures and a sound judgement.ResponsibilitiesPerform and...

  • Cash Manager

    7 days ago

    San Fernando, Central Luzon, Philippines Multinational Company Full time ₱900,000 - ₱1,200,000 per year

    • To attend from end-to-end cash processing/handling but not limited to:Witnessing cash turnover to Pasig Operations Center from clients or client's merchants.Overseeing cash counting and sorting.Verifies processed cash by comparing items to documentation.• Accomplishes compliance work requirements by orienting, training, assigning, scheduling, and...

  • Pollution Control Officer/Safety Officer

    4 days ago

    San Ildefonso, Central Luzon, Philippines Pcon International Corp. Full time ₱150,000 - ₱180,000 per year

    About the CompanyPCON INTERNATIONAL CORP is the company behind XLIME—the first modern, industrialized quicklime plant in the Philippines, located in San Ildefonso, Bulacan. We produce high-purity, high-reactivity quicklime using automated and environmentally responsible processes. Our products support critical industries like construction, mining, and...