Jr. Accountant

The Accounts Payable/Expense Accountant is responsible for managing the company's accounts payable functions and overseeing expense accounting. This role involves processing vendor invoices, managing expense reports, and ensuring timely and accurate payment of company obligations. The Accounts Payable/Expense Accountant will work closely with the Chief Accountant to maintain accurate financial records and support efficient financial operations.

Key Responsibilities:

1. Accounts Payable Management:

2. Invoice Processing:

   • Receive, review, and process vendor invoices for payment.
   • Verify invoice details, including amounts, terms, and purchase order references.
   • Ensure invoices are approved according to company policies before payment.

   • Payment Processing:

   • Prepare and execute payment runs, including checks, ACH transfers, and electronic payments.

   • Schedule payments in accordance with vendor terms and company cash flow requirements.

   • Vendor Management:

   • Maintain accurate and up-to-date vendor records.

   • Address vendor inquiries and resolve payment-related issues promptly.
   • Expense Accounting:

3. Expense Report Review:

   • Review and process employee expense reports, ensuring compliance with company policies.
   • Verify receipts, ensure appropriate approvals, and reconcile reports to ensure accuracy.

   • Expense Reimbursements:

   • Process reimbursements for approved employee expenses.

   • Maintain records of reimbursed expenses and ensure proper accounting treatment.

   • Expense Tracking:

   • Monitor and track company expenses against budgets.

   • Prepare and analyze expense reports to identify trends and variances.
   • Account Reconciliation:

4. Reconcile Accounts Payable:

   • Perform regular reconciliations of accounts payable sub-ledger to the general ledger.
   • Investigate and resolve discrepancies or variances between records.

   • Reconcile Expense Accounts:

   • Reconcile expense accounts and ensure all transactions are accurately recorded and classified.

   • Data Management and Reporting:

5. Maintain Records:

   • Ensure accurate and timely recording of all accounts payable and expense transactions.
   • Maintain organized records of invoices, payment transactions, and expense reports.

   • Generate Reports:

   • Prepare and present accounts payable and expense reports to the Chief Accountant and other stakeholders.

   • Provide insights into expense trends, payment status, and vendor performance.
   • Process Improvement:

6. Enhance Procedures:

   • Identify opportunities for improving accounts payable and expense accounting processes.
   • Recommend and implement best practices to increase efficiency and accuracy.

   • Automate Tasks:

   • Explore and recommend automation tools to streamline invoice processing, payment handling, and expense reporting.

   • Compliance and Documentation:

7. Ensure Compliance:

   • Adhere to internal controls, accounting policies, and regulatory requirements related to accounts payable and expense accounting.
   • Prepare documentation for internal and external audits as needed.

   • Maintain Accuracy:

   • Regularly review and update accounting procedures to ensure ongoing accuracy and compliance.

   • Collaboration and Support:

8. Support Chief Accountant:

   • Assist the Chief Accountant with financial reporting, analysis, and special projects as needed.

   • Coordinate with Other Departments:

   • Work with procurement, HR, and other departments to ensure accurate and timely processing of invoices and expense reports.

   • Provide Support:

   • Address and resolve inquiries related to accounts payable and expense processing from both internal and external stakeholders.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 2-3 years of experience in accounts payable, expense accounting, or a related role.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in accounting software and ERP systems
• Excellent attention to detail, with strong organizational and time-management skills.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors and internal teams.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.